Overview

Gandy & Associates is a general practice law firm located in Saint John, New Brunswick, serving clients in real property, wills and estates, civil litigation, and related areas of law. We are currently seeking a dependable and detail-oriented Legal Secretary to join our team on a full time basis.

In this energetic role, you will streamline administrative operations, assist with legal documentation, and ensure smooth communication within the firm. Your organizational skills and attention to detail will help us maintain efficiency and uphold the highest standards of professionalism.

Duties
Manage and organize legal files, documents, and correspondence with precision and care
Draft, review, and format legal documents, including contracts, pleadings, and memos with clarity and accuracy
Schedule appointments, meetings, and court dates while coordinating calendars for attorneys and clients
Answer phone calls promptly, directing inquiries appropriately while maintaining a skilled demeanor
Assist with filing both electronically and physically to ensure all records are accessible and compliant with firm policies




Support attorneys in preparing case materials, conducting research, and compiling analysis reports as needed
Reviewing and verifying the lawyers’ timekeeping entries to ensure that time is recorded accurately, consistently, and on schedule;

Skills
Strong customer service skills to effectively communicate with clients, colleagues, and external partners
Excellent analysis skills for reviewing legal documents and identifying key information
Proven administrative experience with a focus on organization and efficiency in a professional setting
Exceptional writing skills for drafting clear, concise legal correspondence and documentation
Superior organizational skills to manage multiple priorities simultaneously while meeting deadlines
Experience with filing systems—both digital and physical—to ensure records are well-maintained and easily retrievable

Pay: $18.00-$26.00 per hour

Advantages:
Dental care
Extended health care
Vision care

Work Location: In person

📌 Legal Secretary Saint John
🏢 Gandy & Associates Law Firm
📍 Saint John