Beth Shalom Synagogue is seeking a highly organized and detail-oriented Operations Manager to run the day-to-day administration, facilities, and event logistics of our synagogue. This full-time position is ideal for someone who enjoys being the hub of a community, has a knack for logistics, and takes pride in making sure everything gets done — even when it means rolling up their sleeves.

Key Responsibilities
Synagogue Operations

Manage day-to-day operations of the synagogue office

Maintain and update synagogue records and files, including membership, Yahrzeits, and donations

Answer phones, greet visitors, and respond to member inquiries

Handle mail, office supply orders, and vendor coordination

Track and coordinate service provider appointments (e.g., janitorial, snow removal)

Scheduling & Facilities

Maintain the synagogue's master calendar, including lifecycle events, rentals, and programs

Liaise with custodial staff, caterers, and renters to ensure smooth building use

Ensure facilities are prepped for events and services, in coordination with relevant parties

Administrative Support & Board Liaison

Prepare board packages, take minutes, and attend monthly board meetings

Ensure filing systems and vendor records are current and accessible

Work closely with lay leaders and clergy to support synagogue administration

Coordinate High Holiday logistics (seating, communications, ticketing, etc.)

Event & Catering Coordination

The Operations Manager will support weekly programming and events, particularly those involving food or kitchen use — both routine synagogue events and lifecycle celebrations. Responsibilities include:





Coordinate or delegate all food-related logistics, including for Kiddush, High Holidays, and rentals

Manage vendor communication, ordering, and price/budget tracking

Shop for supplies as needed and manage kitchen stock

Coordinate catering and kitchen-use logistics (setup, cleanup, inventory)

Collaborate with volunteers or committees as needed to execute food-related elements of programs

Finance & Recordkeeping

Liaise with the bookkeeper and treasurer as needed

Prepare cheque requisitions, process invoices, and support financial reconciliation

Database Management, Marketing & Communications

Maintain and update the synagogue's membership database and CRM

Manage website updates, newsletters, social media, and external marketing

Support the board and rabbi with basic reporting: membership counts, demographic breakdowns, participation trends, etc.

Skills & Qualifications

Exceptional organizational skills and attention to detail

Robust communication skills, both written and verbal

Comfort with technology (Google Workspace, CRM/databases, shared calendars)

Ability to prioritize, multitask, and meet deadlines independently

Comfortable coordinating volunteers and interacting with a broad range of people

Familiarity with Jewish customs, holidays, and synagogue life is an asset, but not required

Compensation & Schedule
Full-time role (Monday–Friday), with occasional evening/weekend availability during major holidays and events.

Salary range: $50,000–$60,000, commensurate with experience, standard benefits package.

Applications will be reviewed on a rolling basis through August 30, 2026; the position will remain open until filled.

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📌 Operations Manager (Alberta)
🏢 Jewish Federation of Edmonton
📍 Alberta