We are seeking a dynamic and highly organized Administrative Assistant/Receptionist to join our team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong computer and organizational skills to handle a variety of clerical tasks efficiently. This paid position offers an excited opportunity to contribute to a qualified environment where your skills in office management, customer support, and data entry will shine.
Responsibilities
Greet visitors and clients warmly, providing excellent customer service and maintaining a professional front desk presence
Manage multi-line phone systems, screen calls, and direct inquiries appropriately with proper phone etiquette
Perform data entry tasks accurately using Microsoft Office, Google Workspace, and record keeping
Handle filing, document organization, and record maintenance to ensure easy retrieval of information
Assist client intakes for taxes, bookkeeping and investment services
Support administrative functions such as proofreading documents,



preparing correspondence, and managing incoming/outgoing mail
Maintain office supplies inventory and coordinate with vendors as needed to ensure smooth office operations
Experience
Previous office experience or clerical experience is required; experience in financial office is a plus
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools is essential
Strong computer skills including data entry, typing accuracy, and familiarity with multi-line phone systems
Prior experience using Canada Revenue Agency website is considered an asset, but not required
Excellent organizational skills with the ability to prioritize tasks efficiently
Demonstrated customer service skills with professional phone etiquette and support capabilitiesJoin us in creating a welcoming environment while supporting our team’s administrative needs! This role offers the chance to develop your skills in a fast-paced setting while making a meaningful impact through exceptional service and organization.

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📌 Administrative Assistant (Ontario)
🏢 Brock Shores Financial
📍 Ontario