Apply By: Tuesday, September 1, 2026 11:59 pm EDT
4 Temporary assignments/contracts for 5.5 months with possibility of extension
Job code:
06OAD - Office Administration 06
$25.32 - $29.24 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Are you a motivated and energetic individual with excellent customer services and time management skills? If so, the Ministry of the Attorney General needs you to perform records management duties where you will support the efficient and effective operation of a large central filing system, comprising of approximately 300,000 on-site records.
About the job You will:
maintain a variety of legal documents in numerical and alphabetical filing system cross-referencing court files
perform archival activities and tasks, including the retrieval of court files for transfer to the Records Centre
manually box and transfer files to the Records Centre and Archives and prepare Records Transfer sheets
provide records management and retrieval services to the judiciary, bar, public and court office/ministry staff
serve at the records retrieval public counter where you will inform clients in person and by telephone of the process to order court files related to bankruptcy and commercial, landlord and tenant, estates, civil litigation and family court materials
ensure that only authorized personnel have access to court records
perform cashier duties
lift and move heavy boxes and court files on or off a filing cart
What you bring to the team Customer Service & Communication Skills You have:
the ability to tactfully handle requests and complaints when responding to inquiries from staff in other offices and clients (e.g. the judiciary, lawyers and paralegals) at a public counter and by telephone
written communication skills to provide information, order court files, record location codes and prepare court documents for storage
Records Management Skills & Knowledge You have:
knowledge of records management operations as well as numerical and alphabetical filing systems in order to maintain and retrieve central court files
the ability to acquire knowledge of court practices and procedures to determine location of misplaced and missing court files and documents




the ability to interpret and apply relevant legislation (e.g. schedules of Fees under the Administration of Justice Act)
Administrative & Organizational Skills You have:
knowledge of general office rules and procedures
knowledge of basic accounting procedures and practices to receive payments, balance the till, and record accurate weekly statistics
experience setting priorities and workload in a high volume environment
the ability to safely lift and move heavy boxes and court files on or off a filing cart
Computer Skills You have:
proficiency with word processing and database applications
Don't meet every qualification? We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province.
We offer:
a career that can grow across ministries and job functions
versatile learning and developmental opportunities, including education and mentorship programs
many employee networks offering support for and education about underrepresented groups
Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.
How we support diversity, inclusion and accessibility We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005.



We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy
4 English Temporary, duration up to 5.5 months, 330 University Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check
About security checks: A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
Customize your cover letter and resume to the qualifications listed on the job ad.Using concrete examples, you must show how you demonstrated the requirements forthis job. We rely on the information you provide to us.
OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
If you require a disability related accommodation in order to participate in therecruitment process, please ContactUs to provide your contact information. Recruitment services team willcontact you within 48 hours.
Language requirements and assessment: All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

#J-18808-Ljbffr

📌 Records Office Clerk (Ontario)
🏢 Fonction publique de l'Ontario
📍 Ontario