Love talking to people and catching the details others miss?
Parr Business Law is a Vancouver firm serving business-owner families and incorporated
professionals. We treat legal planning as a modern responsibility, not a chore, and we hold
ourselves to a premium, human standard of service. Our estates practice is growing fast - we
are building a system that supports multiple estate planning lawyers running 45 to 60 client
sessions a month.
We are hiring a Legal Administrative Assistant & Client Coordinator to be the client-facing engine
of that team.
What the role looks like: About half your day is on the phone: discovery calls with prospective clients, follow-up calls with
people who attended a webinar or paused mid-decision, and appointment confirmations. The
other half is file work: preparing estate planning documents, prepping and supporting signing
appointments, and keeping client files clean.
You report to our Estates Paralegal on file work, and our Office Operations Lead trains you and
runs your onboarding. The two of you cross-train so each can cover the other's vacation.
Client calls and pipeline Run discovery calls with prospective estate planning clients (we train you on our process)
Work the follow-up pipeline daily: webinar attendees, no-shows, and "let me think about it" leads and get them scheduled
Answer client calls, book and confirm appointments, and send confirmation emails
Monitor and respond to client text messages through our messaging platform
Signings and file support Prepare, print, and support estate planning signing appointments - you are a familiar face in the room




Prepare and format estate planning documents to firm standards under paralegal supervision
Support probate files with document assembly, correspondence, and reporting
Set up title searches and organize results
Maintain clean, consistently named client files in our document system
Webinar and office support Call registrants before our estate planning webinars to confirm attendance and answer basic questions
Moderate the live chat during webinars and track attendee questions
Coordinate post-webinar follow-up, gift delivery, and lead status tracking
Cover reception, manage incoming mail, keep supplies stocked, and book rooms for signings
What we are looking for A warm, confident phone manner - you put nervous clients at ease
Comfort asking for the booking; a friendly nudge does not scare you
Exceptional attention to detail - you catch the wrong middle name, the mismatched date, the missing initial
Fast, accurate document production in Word and Google Workspace
Reliability - you own your tasks and close loops without reminders
Comfort learning new software; we use Clio, Lawmatics, Zoom, and AI tools daily
Legal administrative assistant or paralegal training (Capilano, VCC, or equivalent) is an asset new graduates are welcome to apply
Prior law firm, skilled services, or sales experience is an asset, not a requirement
What we offer Starting salary: $60,000 per year
Benefits available after 3 months
A structured 90-day onboarding with recorded training and direct mentorship from our paralegal team
A modern firm that invests in technology and systems, including AI tools
A collaborative team culture with real ownership of your work
A growth path in a firm that promotes from within as it scales

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📌 Legal Administrative Assistant & Client Coordinator (British Columbia)
🏢 Parr Business Law
📍 British Columbia