Accounting Representative (12-Month Contract)

Location: 530 West Broadway, Vancouver BC, Canada

Core hours: Monday to Friday from 8am - 4:30pm PST

Hybrid Role: We value collaboration, both in-person and remotely. This position is classified as Hybrid under our Hybrid Work Program Policy, where this position is required to be onsite 3 days per week

Role Summary

The Accounting Representative is responsible for owning the Company's Sales Tax Exemption Certificate Program, ensuring exemption certificates are collected, reviewed, maintained, and monitored in support of ongoing tax compliance. As the primary point of contact for exemption certificate management, this role works closely with customers and internal stakeholders to maintain accurate records, support audits, and drive compliance with applicable sales tax requirements. In addition, the role supports the accounts payable function. Additional responsibilities may be assigned to support the broader objectives of the Finance Team.

Responsibilities
Own the Company's Sales Tax Exemption Certificate Program, ensuring exemption certificates are collected, reviewed, maintained,



and monitored in support of ongoing sales tax compliance
Act as the primary point of contact for all internal and external Sales Tax Exemption Certificate inquiries
Own and manage the Sales Tax inbox, ensuring timely responses and resolution of certificate-related requests
Own the execution of the Exemption Certificate Communication SOP, proactively engaging customers through both email and telephone outreach to ensure compliance objectives are achieved
Maintain accurate exemption certificate records and supporting documentation for audit and compliance purposes
Prepare and distribute bi-weekly compliance reports and maintain related dashboards and performance metrics
With support from Controller, update and maintain state-specific exemption certificate reference guides
Identify prospects to improve processes, reporting, and overall administration of the exemption certificate program
Ensure outgoing payments are posted both timely and accuratelyProvide support and coverage for Accounts Payable function, including entering vendor invoices and preparing

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