At Medallion we strive for success and we recognize it takes a great team to do that. We look for talented and experienced people in all aspects of Property Management, Customer Service, Development, and Construction, people who are committed to delivering the very best in the role that they play to make Medallion a forward thinking, thriving firm.

About the Position

The Property Administrator provides administrative and operational support to the Property Manager and in office teams. This role ensures the efficient day to day administration of property operations, including resident relations, financial coordination, and compliance with Ontario regulations.

Key Responsibilities:

Administrative & Operational Support

Assist Property Managers with daily operations of portfolio

Maintain accurate property, resident and lease records

Prepare correspondence, notices and reports (e.g. rent increases, N-forms where applicable)

Coordinate service requests and track completion with maintenance staff and vendors

Manage office filing systems

Resident Services

Respond to resident inquiries via phone, email,



and in-person

Assist with resident onboarding, move-ins, and move-outs

Support preparation and delivery of lease agreements and renewals

Handle service requests and elevate issues as needed

Maintain positive resident relationships and customer service standards

Assist with rent collection tracking and arrears reporting

Prepare monthly financial reports and expense summaries

Obtain quotes and issue purchase orders

Compliance & Regulatory Support

Ensure compliance with Ontario regulations including Residential Tenancies Act (RTA), Health & Safety standards, Privacy legislation

Liaise with contractors and service providers

Coordinate scheduling of maintenance and inspections

Maintain vendor records, contracts and insurance documentation

Qualifications:

Diploma or degree in Business Administration, Property Management, or related field

1-3 years of experience in property management or administrative support

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📌 Property Administrator (Ontario)
🏢 Medallion
📍 Ontario