Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Private sector
Responsibilities
Tasks
- Implement current administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Commission systems and components
- Monitor and evaluate
- Oversee payroll administration
- Plan and control budget and expenditures
Supervision
- 5-10 people
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Electronic scheduler
- Adobe Photoshop
- Enterprise resource planning (ERP) software
- MS Project
- Microsoft Visio
- SAP (FI/CO / HR / MM / OT SD)
- Social Media
- Spreadsheet
- Inventory control software
- MS Excel
- MS Office
- MS Outlook
- MS Power Point
- MS Windows
- MS Word
- Project management software
- Database software
- Google Drive
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Excellent oral communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Team player