Job Title: Project Control Officer - Intermediate level

Job ID# 105989-1

Duration: 3 months

Office Location: 81 Bay street, 33rd floor - Every Monday core days and first Friday of every month and any other day as required by management

Line of Business: Technology Operations

What does the LOB do?: Assisting with resource management and project financial management.

Reason the role is open? Backfill to Support portfolio while FTE back fills are pending

What project will this contractor be working on? No specific project just supporting resource management and project financial management.

Target Start Date: First week of September

Potential for this contract to be extended or converted to FTE?

FTE: No

Extension: Yes, if they perform well too

Work Schedule (hours per week, start time): 37.5 Hours/week, 9-5 Monday to Friday/Flexible

Potential for OT? No

Interview Process

- How many interviews: 2 rounds
- Who will the interviews be with: Manager and someone else on the team
- Duration: 1 hour
- In person/MS Teams: virtual

Tell me about your team (# of members, culture, etc): The 6-member team is responsible for financial governance, resource management governance, third-party governance, and contract management.

This role requires close collaboration with the immediate team and regular engagement with key stakeholders, including senior leaders across the supported portfolios.

The position plays an important role in maintaining process, financial and governance controls and supporting operational efficiency across the portfolio. Given the critical nature of month-end activities and reporting timelines,



the contractor is expected to remain available during these periods and avoid taking time off whenever possible.

Who Will the Candidate Be Working with on a Daily Basis?: Immediate team consists of 6 people

What is the % of time the CW will spend working with stakeholders?: Daily, interacting with immediate team and senior leaders

How many years of experience?: 4 + years

The role is responsible for supporting project financial governance, coordination, financial management (including GL reconciliation, invoice review, LE & actuals updates into tools, etc.), and reporting across multiple workstreams. This role is critical to ensuring effective project financial and resource management/allocation in a fast-paced, program-driven environment.

The incumbent is expected to exercise independent judgment within defined procedures and be able to provide reporting to a senior audience for resourcing, budgeting, planning, project financials, compliance, tracking, and other services that are often requested.

The role will also participate in resource allocation governance and resource and project financial tool (Eclipse) first line technical support.

What You’ll Do

- Support through all phases of the project lifecycle.




- Maintain project financial forecasts, track progress, and escalate risks, issues, and action items as needed.
- Manage and reconcile project financials, including accruals, GL reconciliation, chargebacks, invoice tracing, forecasting, and actuals vs. plan variance analysis and commentary.
- Prepare financial and status reporting for leadership and executive steering committees.
- Monitor governance activities and support ongoing improvements to processes, tools, and reporting.
- Respond to changing priorities and effectively reprioritize work as required.
- Support the resource allocation governance process, onboard resources to CIBC’s proprietary resource and project financial management tool (Eclipse), whilst also supporting users with issues.

Must Have Requirements

- 3–5 years of experience in a Senior IT Project Coordinator, Project Control Officer, or similar role.
- Demonstrated experience managing program/project financials, including GL reconciliation and executive financial reporting.
- Robust ability to manage multiple priorities and adapt quickly to change.
- Excellent communication, collaboration, and attention to detail.
- Ability to pull data from systems, manipulate and report on data.

Nice to Have

- Experience at CIBC, CIBC GL reconciliation, Eclipse tool experience.
- Advanced proficiency in MS Project, Excel, PowerPoint, and SharePoint.
- Experience with Jira, Power BI, Alteryx.

Soft Skills

Synthesize data and prepare impactful summaries for a senior audience.

Story telling

📌 105989-1 - Professional - Project Control Officer - Intermediate (Toronto)
🏢 Alliance Search Partners
📍 Toronto