Rainy River District School Board

NOTICE OF POSITION

Posting Number: 2526-126 Date: June 23, 2026 REPOST

To: Members of CUPE and External Applicants

Position: 1.0 FTE Secretary (10 Month)

Anticipated Start Date: Immediately

: Attached

Location: Mine Centre School

Hours of Work: 35 Hours per week

Rate of Pay: $32.05 per hour as per the CUPE collective agreement

Applications from CUPE 1. Permanent full-time and part-time members members will be considered in 2. Casual staff with the qualifications, skills and abilities for the position and the following order: external applicants.

Application Process: Applications must include the Board’s application form, a cover letter,

current resume and the Reference Authorization Form, including three employment related references (one of which must be from a current or recent supervisor).

Please submit application to: Human Resources Department Rainy

River District School Board 522 Second

Street East

Fort Frances, ON P9A 1N4

Fax:(807) 274-1950

Email: [email protected]

Accommodation in the recruitment process is available upon request for applicants with disabilities.

For further clarification or questions please contact

Cecilia Stewart, Principal at Mine Centre School, (phone hidden)

Closing Date: Ongoing Until Filled

Only applicants selected for an interview will be contacted

Rainy River District School Board

Fort Frances, Ontario

DATE: June 2006

POSITION: School Secretary (Former Secretary II and Secretary III)

EMPLOYEE GROUP: CUPE (Canadian Union of Public Employees)

LOCATION: All Schools

Necessary Qualifications

- Grade 12 diploma
- Work experience in a secretarial and clerical position
- Ability to work with integrated software packages




- Ability to use discretion and sensitivity to treat all office matters and information in a

confidential matter
- Ability to initiate, organize, and complete work assignments with minimum supervision

Position Summary: The School Secretary will provide secretarial and clerical services as directed by the Principal of the school or their designate.

Responsible to

The School Secretary is responsible to the Principal of the School

Specific Duties

Communication

- general reception and telephone duties
- handle inquiries and direct to appropriate staff and/or location
- correspondence - letters, faxes, e-mail, newsletters and other correspondence as required by

staff
- generate/distribute/file forms, reports, student reports (suspension letters, violent incident

reports, accident reports, staff minutes, work orders)
- contact parents re: emergency situations (illness, injury, school closures)
- schedule and book use of school facilities
- may be required to coordinate office responsibilities
- public address system duties (opening, messages)

Student Data:
- maintain current and accurate student information using the PowerSchool database for

student records, attendance, reporting, and student information forms
- prepare material for registration and carry out student registration (school handbook, student

forms, course selection guide)
- collect student information (birth certificates,



health card, immunization records)
- provide transportation department with required student data
- schedule parent interviews as required
- OSR management
- carry out Secure Arrival policy as required
- compile and post lists of students with “emergency” medical needs
- assist with preparation/distribution of student assessment materials (exams, EQAO materials)
- maintain and prepare transcripts
- prepare all materials required for student graduation

Financial Functions:
- maintain current/accurate information using SDS database
- maintain purchase order records
- order office supplies and maintain office inventory
- receive and check all deliveries checking packing slips for accuracy
- maintain petty cash fund
- school generated funds - collect and manage monies generated by fund raising campaigns

(milk programs, field trips, activity days, book fairs etc.)
- banking - count and prepare monies for deposit
- ensure accurate financial records are kept and are on file

Reports:
- complete all required reports as requested and specifically:

MET reports

Oct/March statistical reports

Enrollment/registration/attendance reports

Board required reports

Additional

- may be required to schedule vacations and supply secretaries
- recording and issuing of security codes and school keys
- maintain staff attendance records/ may be required to arrange for substitutes
- sorting/distributing ingoing and outgoing mail
- facilitate scheduling and assist with school events (photos, programs, tickets, clinics)

Conditions of Employment:
- Rainy River District School Board Policies and Procedures
- Rainy River District CUPE Local 65 Collective Agreement

📌 2526-126 - 1.0 FTE Secretary - Mine Centre School - CUPE & External (Fort Frances)
🏢 Rainy River District School Board
📍 Fort Frances