Posting Status Open

Posting Date August 14, 2026

Closing Date August 20, 2026

Location: Vancouver (east side)

Start Date Expected Hours of Work: Expected Hours Of Work Hybrid - Monday - Friday - 9am-5pm In Office - Tuesday, Wednesday and Thursday

Collaborative setting with cross-functional team interactions.

Occasional evening or weekend work may be required depending on operational needs.

Department 06

Position Status Permanent Full-Time

Highlights The hybrid HR Assistant role works within Spectrum’s Human Resources Department, as part of a collaborative administration team that supports our Co-Directors, Coordinators, Managers, Front line CSW staff and reports to the Director, Human Resources.

A diverse role, the HR Assistant will support a variety of HR functions with key accountabilities for following:

– HR processes and documentation

– Requirements of employment

– System access management

– Payroll Support

– Benefit administration

– Support Recruitment and Onboarding efforts

– Schedule Input

– Record keeping and file management

– Employee relations

– Employee safety, welfare, wellness, and health reporting; and

– Termination processing

– Day-to-day efficient operation of the HR department.

Duties And Responsibilities Specific Responsibilities will include some or all of the following:

– Assist with job postings, pre-screening, interviewing job applicants and short-listing candidates

– Process hiring-related paperwork; references, requirements of employment (criminal record search, first aid certificate, orientation training and online training)

– Inform job applicants of details such as duties and responsibilities, compensation and benefits.

– Complete items on new hire checklists, and send introductory emails to staff

– Interpret and explain human resources policies, procedures, standards, or regulations.

– Maintain current knowledge of the Employment Standards Act and Human Rights laws.





– Prepare or maintain employment records related to events, such as hiring, training checklists, termination, leaves, position changes and transfers

– Input of employee rotation schedules

– Provide input for improvement and development in recruitment processes and best practices to HR team

– Benefit Administration – enrollments, terminations, individual and organization wide salary increases and updates, overage dependent oversight, MPP enrollments, plan member updates – dependents/beneficiary.

– System management – software access and permissions

– Payroll support – processing of seniority increases and reporting

– Personnel file and records management; online and file records

– Processing terminations – full cycle

– Attendance and participation in meetings such as; Health & Safety committee and department meetings

– Other duties as assigned by the HR Director, HR Manager or Co-Directors.

Reports To HR Director

Rate Of Pay $26/hr

Probation 3 months

Driving Requirement Driving not required

Preferred Training Or Experience – Excellent verbal and written communication skills.

– Excellent interpersonal skills, time-management and organizational skills, with good judgment in task prioritization.

– Ability to handle confidential material and situations with tact and discretion;

– Establish and maintain effective on-going communication with organizational leaders and managers

– Able to maintain a professional, approachable and appropriate attitude when interacting with all levels of personnel

– Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects as assigned

– Strong ability to proactively, critically, and collaboratively problem solve;

– Ability to quickly learn and leverage new software.

– Proficient in MS Office

– Prior experience with Comvida and Sharevision software is not required but considered an asset.

Specific Training Or Experience Required

- Computer proficiency (email, Word, internet usage)

Service Admin

📌 26-34 – Human Resources Assistant (Vancouver)
🏢 Spectrum Society for Community Living
📍 Vancouver