We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an effective, welcoming environment where everyone can thrive.
This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and warmth
- Perform data entry tasks accurately using Microsoft Office, company work centres, and Maximizer to maintain up-to-date records
- Organize and file documents systematically, ensuring easy retrieval and compliance with company policies
- Provide customer service support by addressing inquiries promptly and courteously, both in person and via phone or email
- Support advisor office operations by managing appointment scheduling, client records, and verifying customer information
- Proofread correspondence, reports,
and forms to ensure clarity, accuracy, and professionalism
- Proven clerical experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent computer skills including data entry, typing speed, and familiarity with multi-line phone systems
- Strong customer service skills with professional phone etiquette and the ability to handle front desk duties confidently
- Knowledge of filing systems, document management
- Previous experience in an office setting is a plus but not required
- Ability to multitask efficiently while maintaining accuracy and professionalism
Join us as an Administrative Assistant and become an essential part of a team that values energy, efficiency, and excellence! Your proactive attitude will help us deliver outstanding service while advancing your career in a supportive environment. Pay: $20.00-$29.00 per hour
Benefits
- Dental care
- Extended health care
- On-site parking
- Vision care