We are seeking a dynamic and highly organized Administrative Assistant/Receptionist to join our team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong computer and organizational skills to handle a variety of clerical tasks efficiently.
This paid position offers an exciting opportunity to contribute to a professional environment where your skills in office management, customer support, and data entry will shine.
Responsibilities
- Greet visitors and clients warmly, providing excellent customer service and maintaining a skilled front desk presence
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately with proper phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and record keeping
- Handle filing, document organization, and record maintenance to ensure easy retrieval of information
- Assist client intakes for taxes, bookkeeping and investment services
- Support administrative functions such as proofreading documents,
preparing correspondence, and managing incoming/outgoing mail
- Maintain office supplies inventory and coordinate with vendors as needed to ensure smooth office operations
Experience
- Previous office experience or clerical experience is required; experience in financial office is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools is essential
- Strong computer skills including data entry, typing accuracy, and familiarity with multi-line phone systems
- Prior experience using Canada Revenue Agency website is considered an asset, but not required
- Excellent organizational skills with the ability to prioritize tasks efficiently
- Demonstrated customer service skills with professional phone etiquette and support capabilitiesJoin us in creating a welcoming environment while supporting our team’s administrative needs! This role offers the chance to develop your skills in a fast-paced setting while making a meaningful impact through exceptional service and organization.