Description The Faculty of Veterinary Medicine invites applications for an Administrative Assistant. This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

Reporting to the Manager of CAN-AMR-Net, while working closely with the CAN-AMR-Net team and the Network Director, this one-year fixed-term position provides comprehensive administrative and operational support to the Director, Manager, and the team.

Summary of Key Responsibilities (job functions include but are not limited to):

Budget Management

- Responsible for supporting assigned project budget accounts
- Supports the team with financial tasks, including setting up supplier accounts, requesting purchase orders, processing invoices, and monitoring and tracking payment requests and requisitions
- Assists with financial reporting, reconciliation, and budget monitoring to ensure expenditures are accurate and aligned with project requirements
- Maintains organized financial records and ensures compliance with University policies, funding agency requirements, and established financial procedures

Senior Administration
- Ensures effective and timely communication, serving as a key liaison between CAN-AMR-Net stakeholders, partners, and collaborators
- Responsible for scheduling executive meetings, preparing agendas, recording minutes, and tracking action items
- Monitors and supports the shared CAN-AMR-Net mailbox, responding to inquiries and directing communications as appropriate
- Manages the Director's calendar, including coordinating meetings, appointments, and travel arrangements
- Assists with the planning and coordination of multi-site meetings, workshops, conferences, and other network events.

Event Planning
- Assists the CAN-AMR-Net Project Manager and Event Manager with event administration and planning. Provide on-site support as required
- Assist with event meetings, marketing, and communications on LinkedIn

Other
- Completing HR and other administrative tasks within PeopleSoft
- Maintains and orders office supplies as required including computers, and software
- Prepare and receive courier packages, collects, and distributes mail
- Communicates in a pleasant and respectful manner
- Responds accurately and professionally to general telephone, email, and in person inquiries and requests

Qualifications / Requirements

- Post-secondary education in Business Administration, combined with 3-5 years of progressively responsible administrative experience, preferably in an academic environment, is required.



An equivalent combination of education and experience may be considered
- Demonstrated knowledge of academic business account management, general accounting principles, financial administration, and reporting processes is required
- Proven experience providing senior-level administrative support, preferably within a university, research, or academic setting
- Experience working in a post-secondary environment is required, with robust preference given to candidates familiar with University of Calgary administrative and financial processes
- Experience supporting academic staff, researchers, and graduate students
- Experience coordinating academic workshops, conferences, meetings, and other events is considered an asset
- Excellent attention to detail, as well as strong communication, organizational, problem-solving, and interpersonal skills
- High level of flexibility and the ability to adapt to changing workloads, priorities, and deadlines
- Demonstrated proficiency with Microsoft 365 applications, including Outlook, Excel, PowerPoint, Word, OneDrive, Teams, and SharePoint, as well as Zoom and Adobe Acrobat
- Strong understanding of financial and accounting principles and related software. Experience with eFIN is considered an asset

Application Deadline: August 27, 2026 We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups.



Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here.

In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

📌 Administrative Assistant, Faculty of Veterinary Medicine (Calgary)
🏢 University of Calgary
📍 Calgary