We are seeking a detail-oriented and versatile Administrative & Logistics Coordinator / Bookkeeper to oversee daily office operations, manage international trade and local order fulfillment, and handle core accounting functions. This dual-function role requires strong organizational skills, numerical accuracy, and fluency in both English and French.
Key Responsibilities
1. Logistics & Operations Support
- Track international trade orders and production timelines with overseas vendors and freight forwarders.
- Coordinate local order dispatching, delivery scheduling, and inventory tracking.
- Prepare and organize trade documentation, including shipping files, customs clearance paperwork, and contracts.
- Manage day-to-day office administration, filing systems, and vendor communications.
1. Bookkeeping & Financial Management
- Maintain accurate general ledger entries
- Process Accounts Payable (AP)
for suppliers and Accounts Receivable (AR) for local clients.
- Reconcile trade order invoices with actual shipments, bills of lading, and customs declarations.
Qualifications
- 2+ years of hands-on experience combining administrative/logistics coordination and basic bookkeeping.
- Fluency in both English and French (written and spoken) is required.
- Proven understanding of import/export documentation, shipment tracking, and local dispatching.
- Proficiency in accounting software (e.g., QuickBooks) and MS Excel.
- High organizational skills, keen attention to accuracy, and solid task-prioritization capabilities.