REFERENCE: 247178-67

SIGNIFICANT: Effective immediately, full time permanent

DEADLINE TO APPLY: September 2, 2026

HOURLY SALARY RANGE: $25.65/h- $28.68/h

SCHEDULE: 8h30-4h30 or upon agreement with direct supervisor

JOB SUMMARY: Under the general authority of the Dean of Academic Systems and the direct supervision of the Records Manager provides clerical support for the Registrar’s Office.

Duties And Responsibilities

- Assist with the daily operation, including answering in person or other inquiries
- Assist with convocation preparation and awards
- Process registrations for full-time continuing education programs (AEC and DEC)
- Assist with continuing education and day division registration
- Enter data for grade changes, temporary incompletes (IT), commandites, substitutions and equivalencies (SU &
- EQ)
- Schedule courses and update course schedule information
- Perform other related tasks as may be assigned

Medical incomplete requests

- Provide students with information about the medical incomplete process and answer questions
- Receive and prepare medical incomplete requests for evaluation by the Dean of Academic Systems
- Process requests once evaluated by the Dean of Academic Systems

English Exit Exam

- Select eligible students and transmission to MEES
- Prepare, survey and compile results
- Update CLARA accordingly

Distribute results to students
- Assist with training invigilators
- Prepare seating, exam materials; pre-exam and post-exam
- Responsible for the execution of the English Exit Exam

Citizenship / Out-of-Province Student Verification for Day and Continuing Education





- Retrieve resident of Quebec status from MEES
- Verify and obtain documents for students without resident status
- Update student status record
- Respond to students’ queries related to their status
- Verify International Student Study Permits for Day and Continuing Education

Probation

- Prepare probation letters (dynamic documents) for students
- Update students’ probation status
- Communicate workshop schedule & information and track participants

Qualifications Education To have a diploma of vocational studies (DEP) with appropriate specialty or a secondary schooldiploma(DES)or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience.

Specific Requirements

- At least one year of pertinent experience
- Strong interpersonal skills and discretion
- Ability to multi-task
- High degree of accuracy in clerical work and data entry
- Ability to work with limited supervision
- Ability to produce work under pressure and to meet deadlines
- Ability to organize work efficiently
- English (Intermediate oral and written production & comprehension)
- French (Basic oral and written production, Intermediate written comprehension)
- Computer literacy / knowledge of Microsoft Office (WORD and EXCEL)
- Analytical and problem-solving skills

Testing May Be Required To Demonstrate Knowledge Of ü

- English (Intermediate oral and written production & comprehension)

ü
- French (Basic oral and written production, Intermediate written comprehension)

ü
- Word (Basic)

ü
- Excel (Basic)

📌 Administrative Support Agent, Class I - Records (Sainte-Anne-de-Bellevue)
🏢 Cegep John Abbott College
📍 Sainte-Anne-de-Bellevue