Your Opportunity

The Department of Pediatrics is seeking a highly skilled Administrative Support V to provide senior-level administrative support to multiple physicians within the Pediatric Intensive Care Unit (PICU), including the Section Chief. In this role, you will coordinate section and committee meetings, support physician onboarding, organize educational rounds, and manage a variety of physician administration activities.

Responsibilities include preparing annual Clinical ARP reports, tracking monthly FTE reporting, ensure ROCA accuracy and process physician on-call payments, maintaining block schedules, and processing extender payments. You will also contribute to ongoing section initiatives and special projects. The successful candidate will possess strong organizational, communication, and problem-solving skills, with the ability to work independently, exercise sound judgment, and manage multiple priorities in a fast-paced academic healthcare environment.

Knowledge of Alberta Health Services, the University of Calgary, and academic medicine is considered a strong asset. As the first point of contact for physicians and the PICU section, professionalism, discretion, and a commitment to AHS values are essential.

Hours of work: Monday to Friday, 8:00 a.m. to 4:15 p.m. A hybrid work arrangement is available, with the opportunity to work remotely one day per week.

Description

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support V Union: AUPE GSS Unit and Program: Department of Pediatrics, Pediatric Intensive Care Primary Location: Alberta Children's Hospital Location Details: Eligible to work hybrid (on/off site) within Alberta Multi-Site:



Not Applicable FTE: 1.00 Posting End Date: 25-AUG-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 07-SEP-2026 Temporary End Date: 26-MAY-2028 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable

Required Qualifications

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications

Completion of a Medical Office Assistant Diploma/Certificate, Business Administration Diploma/Certificate or equivalent of 3 years of progressive senior administrative experience. A minimum of 2 years’ experience in a healthcare administrative role, including calendar management, minute taking and agenda preparation and physician scheduling. CV maintenance experience required.

Must have demonstrated attention to detail and robust written and verbal communication skills. Proficiency in basic accounting and expense management. Proven ability to handle sensitive and confidential information with discretion and integrity.

Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and SharePoint. To ensure your skills and qualifications are considered, please attach a resume and cover letter with your application. Only candidates who meet the stated qualifications will be contacted.

Preferred Qualifications

Five years of full-time experience in a senior administrative capacity in a health care setting. Experience with event planning. Experience with database and/or website management. Experience with physician and medical learner scheduling. Preference given to individuals with knowledge of ARP Reporting, physician and resident on-call payments, and medical terminology.

📌 Administrative Support V (Calgary)
🏢 Alberta Health Services
📍 Calgary