Location: North York, ON

Contract Duration: 7-8 months with an option to extend the contract by 2 years in 1 year increments

Working Hours: 35 hours per week

Pay Rate: $45-55/hour

About the Role The Assistant Procurement and Contract Specialist (PCS) plays a vital role in the administration of the contracts for design, engineering, and technical services, with a focus on post-award activities. This position ensures contractual compliance, mitigates risks, and supports successful contract execution, while maintaining the highest standards of quality and accountability.

Responsibilities

Contract Administration:

- Oversee post-award contract activities within the design, engineering, and technical services category.
- Review and interpret contract requirements, tenders, and documents to align with contracting strategies and protect organizational interests.
- Evaluate vendor submissions, including work plans, change requests, amendments, and invoices, ensuring alignment with contractual terms and scope of work.

Vendor and Stakeholder Management:

- Negotiate staff rates for vendor services to ensure fair market value.
- Analyze, negotiate, and process commercial aspects of work plans and assignment releases.
- Collaborate with project delivery teams and vendors to resolve contract inconsistencies, irregularities, and performance issues.

Risk Management and Compliance:

- Enforce contractual obligations, including penalty clauses and liquidated damages, escalating complex issues to the Category Manager as necessary.
- Monitor contract progress and compliance, providing detailed status reports to management and project teams.
- Implement claims avoidance and mitigation strategies while evaluating contract amendments and change requests.

Payment Administration:

- Administer the payment process, including invoice verification, holdback releases, and final payments in compliance with contractual terms.
- Review and prepare estimates for materials, labor, and equipment,



assessing contractor claims and proposed amendments.

Procurement Support:

- Prepare commercial documentation for procurement processes, including RFPs, RFBs, RFIs, and contract development.
- Oversee Requests for Quotes, contract amendments, and change directives, and contribute to procurement board reports.

Continuous Improvement:

- Contribute to the enhancement of contract management systems, standards, and procedures.
- Provide expertise to improve contract management processes and ensure alignment with organizational goals.

Additional Duties:

- Attend progress and engineering review meetings.
- Prepare performance review reports and address vendor performance concerns.
- Support contract closeout processes and other tasks as assigned.

Qualifications

Education and Experience:

- University degree or college diploma in Finance, Accounting, Business, Supply Chain Management, Construction Management, Engineering, or a related discipline, or equivalent education and experience.
- Minimum of two years’ experience in contract administration and/or procurement in public or private sectors.

Required Skills

- Strong attention to detail and ability to deliver high-quality work with minimal supervision.
- Excellent problem-solving, organizational, interpersonal, and communication skills.
- Well-developed analytical and negotiation skills.
- Proficient in personal computing and software applications relevant to the role.

Preferred Skills

- Certification from professional bodies such as Supply Chain Management Association Ontario or Ontario Public Buyer’s Association.
- Experience with high-value, complex procurement processes, including RFP and NRFP development, bid analysis, and contract negotiation.
- Familiarity with managing Commercial Confidential Meetings (CCMs).
- Comprehensive understanding of the Ontario Human Rights Code and accessibility requirements. Capability to multitask and manage priorities effectively in a rapid-paced environment. Commitment to meeting performance KPIs and maintaining compliance with organizational policies.

📌 Assistant Procurement & Contract Specialist (North York)
🏢 Morson Edge (Canada)
📍 North York