Organizational Unit

University of Victoria -> VP External Relations -> Advancement Services

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

23 August 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,765.00 - $4,912.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB8

Hours of Work

Monday to Friday, 8:30 am - 4:30 pm

Start Date

9/14/2026

End Date

9/15/2028

Employee Group

CUPE 951 - Term

of Hires Needed

1

Category

Other

About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

This position is eligible for a hybrid flex arrangement

Job Summary

Advancement Services provides operational programs that support the engagement of alumni and donors. Reporting to the Advancement Data & Systems Manager, the Data Quality Clerk assist in the overall co-ordination of the Student Tracing Program and the implementation of Data Quality initiatives. The Tracing Program is an integral part of the Data Quality Program in Advancement. Our purpose is to provide vital information to support alumni engagement and fundraising at the University.

Overseeing the Student Tracing Program and coordinating tracing efforts for numerous appeals,



events and subscriptions across Alumni and Development for Faculties and Departments using diverse methods, such as social media, email or phone, requires creativity, strong communication skills and working relations with internal stakeholders. The Clerk will work independently with Alumni Relations, Annual Giving, Faculty Fundraisers and Alumni Officers and provide contact information to meet and support their alumni engagement and fundraising goals.

The Clerk works with confidential and sensitive information in a high paced environment; tact and good judgment are essential qualities to this position.

Job Requirements

Experience

This position requires a level of education, training, and experience equivalent to 3 years’ recent experience working within a comparable environment, preferably in a post-secondary or institutional setting or an equivalent combination of education, training and experience.

Knowledge, skills, and abilities

- Excellent leadership, interpersonal and communication skills.
- Good time management skills and the ability to juggle many projects at once.
- Detail oriented with excellent organizational skills.
- Advanced proficiency with computer applications (i.e. MS Office suite)
- Demonstrated ability to take responsibility and accountability to ensure high quality work.
- Excellent critical thinking and problem-solving skills




- Ability to build and maintain productive working relationships with all stakeholders
- Ability to work independently and collaboratively in a team environment
- Proven track record achieving goals on time and producing deliverables
- Knowledge of FOIPPA, Records management and CASL
- Experience with database management, research, and search tools
- Ability to effectively train others
- Interpreting and/or applying policy and procedures
- Providing exemplary customer service

Specialized knowledge/education

- Secondary school graduation or equivalent and some related post-secondary course work

Preference will be given to applicants with experience with:
- Import-O-Matic and Raiser’s Edge
- Accepted business techniques to ensure quality assurance

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

📌 Data Quality Clerk - (991708.2) (Victoria)
🏢 University of Victoria
📍 Victoria