Job Summary

We are seeking a proactive and detail-oriented Departmental Assistant specializing in Finance and Administration to join our dynamic team. In this vital role, you will support the financial operations of the department by managing bookkeeping tasks, processing accounts payable and receivable, and ensuring accurate data entry. Your expertise in various accounting software and payroll systems will help maintain seamless financial workflows, contributing to the overall efficiency and success of our organization.

This position offers an exciting opportunity to develop your skills in a fast-paced environment while supporting essential administrative functions.

Duties

- Assist with day-to-day bookkeeping activities using accounting software such as QuickBooks, Sage, Xero, or PeopleSoft.
- Process accounts payable and receivable transactions accurately and timely, ensuring proper documentation and compliance.
- Manage payroll functions utilizing systems like ADP, Ceridian, UltiPro, Kronos, or Workday to ensure employees are paid correctly and on schedule.
- Perform data entry tasks related to financial records, invoices, expense reports, and account reconciliations.
- Support budget preparation by compiling financial data and conducting basic account analysis to identify discrepancies or variances.




- Reconcile accounts regularly to ensure accuracy across various platforms including Sage, Xero, or PeopleSoft.
- Maintain organized financial records and documentation for audit readiness and internal review purposes.

Qualifications

- Proven experience with accounting software such as QuickBooks, Sage, Xero, ADP, Ceridian, UltiPro, Kronos, or Workday.
- Strong understanding of bookkeeping principles including accounts payable/receivable and account reconciliation processes.
- Familiarity with payroll processing systems and procedures.
- Excellent data entry skills with high accuracy; attention to detail is essential.
- Basic knowledge of budgeting and account analysis techniques.
- Strong math skills combined with analytical thinking to interpret financial data effectively.
- Ability to prioritize tasks efficiently in a quick-paced environment while maintaining professionalism and confidentiality.

Join us as a Departmental Assistant in Finance and Administration where your skills will directly impact our operational excellence! We value energetic individuals eager to grow their expertise in financial services while supporting vital administrative functions that keep our organization moving forward. Pay: $18.25-$20.00 per hour

Work Location: In person

📌 Departmental Assistant, Finance and Administration (Vancouver)
🏢 Dunsmuir College
📍 Vancouver