Job Overview

We are seeking a dynamic and highly organized Executive Assistant & Bookkeeper to support a private family office. This role offers an exciting opportunity to manage a wide range of administrative and financial responsibilities, ensuring the smooth operation of the household and its financial affairs. The ideal candidate will be proactive, detail-oriented, and possess a strong background in bookkeeping and accounting software.

You will play a vital role in maintaining accurate financial records, managing schedules, and supporting the overall efficiency of the family’s private operations. This position is perfect for someone who thrives in a fast-paced environment and is eager to contribute to a well-organized, private setting.

Duties

- Provide comprehensive administrative support, including managing calendars, scheduling appointments, and coordinating household logistics
- Handle all bookkeeping tasks using accounting software such as QuickBooks, Sage, or Xero
- Maintain accurate records of accounts payable and receivable, ensuring timely payments and collections
- Perform bank reconciliations and account analysis to ensure financial accuracy and integrity
- Manage payroll processing, including tracking hours, deductions, and tax filings




- Conduct regular account reconciliation to verify financial data aligns with bank statements and internal records
- Assist with budgeting processes by preparing reports and monitoring expenses against allocated budgets
- Support the preparation of financial reports by organizing data and performing detailed account analysis

Experience

- Proven experience as an Executive Assistant supporting high-net-worth individuals or private family offices
- Strong proficiency in accounting software such as QuickBooks, Sage, or Xero is essential
- Demonstrated expertise in bookkeeping tasks including accounts payable/receivable, bank reconciliation, and account analysis
- Knowledge of payroll management processes and related compliance requirements
- Familiarity with budgeting procedures and financial reporting practices
- Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Exceptional attention to detail combined with proactive problem-solving abilities

This role offers an engaging chance to be at the heart of a private family’s operations while utilizing your financial expertise. Join us to contribute your skills in a rewarding environment that values precision, discretion, and proactive support. Pay: $70,000.00-$95,000.00 per year

Work Location: In person

📌 Executive Assistant & Bookkeeper – Private Family Office (North York)
🏢 Yank Ventures
📍 North York