Our group of companies is at the forefront of the utility/infrastructure industries in Ontario. We have offices in Downtown Toronto, Markham, Barrie, and beyond. To support our ambitious objectives, we are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to one of our senior executives.

Role Description:

As the Executive Assistant, you will be instrumental in facilitating the executive's effectiveness by providing information management support and representing the executive to others. This position requires a high level of professionalism, versatility, and discretion. Confidentiality is a must!

Responsibilities:

- Comprehensive Support: Manage all aspects of the executive's schedule, including meetings, appointments, and travel arrangements. Provide support for both professional and personal commitments.
- Email Inbox Management: Monitor and organize designated executive inboxes, identifying urgent correspondence.
- Travel and Errands: Organize national and international travel plans. Conduct personal and family appointments, and manage general errands, shopping, and personal tasks as needed.
- Follow-up on Action Items: Actively track and follow up on action items and priorities to ensure that deadlines are met, demonstrating strong project management skills.
- Personal Support Tasks: Booking personal appointments, assisting with family-related appointments, and handling general errands highlight the EA's role in supporting the executive's personal life for a better work-life balance.
- Communication Management: Serve as the primary point of contact for internal and external communications. Prioritize and handle emails and calls, ensuring efficient information flow.
- Document and Presentation Preparation: Prepare agendas, reports, presentations, and meeting minutes and materials, ensuring accuracy and attention to detail.
- Expense and Office Management:



Oversee expense reports, manage office supplies, handle vendor contracts, and ensure facilities maintenance. Ensure operational efficiency within the office environment.
- Confidentiality and Discretion: Handle sensitive information with the utmost discretion, maintaining confidentiality across all business and personal matters.

Qualifications:

- Previous experience in an Executive Assistant role or similar, with a track record of impeccable support to senior-level executives, is preferred - but willingness to learn is most important!
- Strong proficiency in Microsoft Office Suite, Gmail, Canva, and calendar management applications.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Superior communication skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and clients.
- Demonstrated ability to manage complex schedules and travel arrangements.
- Flexibility to adapt to changing priorities and willingness to take on new challenges.
- Post-secondary education in a relevant field is preferred but not required.
- Valid driver’s license and willingness to travel. Vehicle & gas card will be provided, OR vehicle allowance if the applicant has their own vehicle. This role will require driving throughout/between Toronto, GTA, and Barrie.
- Must be eligible to travel and able to pass a comprehensive background check.

What You Will Get:

- A challenging and rewarding role in a dynamic and growing company.
- Competitive compensation package, including benefits.
- An opportunity to make a significant impact in a high-paced setting.

How to Apply:

Please submit your application, including a resume and a cover letter that highlights how your experience aligns with the role's requirements. Apply through LinkedIn.

We appreciate all applications, but only those candidates selected for an interview will be contacted.

📌 Executive Assistant (Toronto)
🏢 INTUS Group of Companies
📍 Toronto