Position: Finance Director (Family Office)

Department: Aquilini Group Executive Office

Location: Vancouver, BC

Reporting to: Senior Executive

SUMMARY:

The Finance Director will provide professional support to a Senior Executive within a family office environment by overseeing, organizing and managing a wide range of personal and company financial, tax and stock accounts, ensuring efficient and smooth business operations in a challenging and fast paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(other duties may be assigned, as required)

Financial Management

- Responsible for full-cycle accounting and finances for personal business portfolio

- Oversees budgets for special projects including tracking financial costs-to-date, projections and cash flows, making cash calls and issuing all payments

- Manages account payables and receivables for multiple properties and entities including cutting and mailing out cheques, tracking and recording payment information

- Ensures invoices and expenses are tracked and filed accordingly

- Calculates and tracks adjusted costs bases for various securities holdings across multiple accounts for multiple entities

- Ensures monthly data from various bank and securities statements are recorded in accounting system, reconciles data, and keeps a general ledger for multiple entities

- Creates monthly, quarterly, and annual financial statements

- Tracks and records loan interest payments

- Prepares back up documents and financial statements for annual tax filings for multiple entities

- Works with external accounting firm to assist with preparation of tax returns for multiple entities

- Meets as needed with executives to present and review financials

- Download all monthly bank and securities account statements and organize for bookkeeper

- Respond to bookkeeper requests for additional information, supporting documents, etc.





- Issue and track POs for all property costs, purchases, etc.

- Track invoices coming in for property managers' sign off

- Process payments for credit cards, invoices and bills

- Liaise with institutions on trade orders for stocks

- Handle private placement stock buys

Tax Management
- Oversee all restructuring and asset transfers: liaise with tax lawyers, in-house counsel, bookkeeper, Accountants, other external counsel and banks

- Compile all annual tax slips and documents for tax returns, and submit to accountant

- Assist with audits, as required: review expense account for errors, provide corrections

- Oversee tax structure and ensure all transactions go through proper entities with correct back up

- Maintain database of all assets, including nominal and beneficial owners

Loans & Financial Reporting
- Track and monitor BAs, SOFRs and revolving loans, look for opportunities to combine loans, pay off lines with cheaper debt; transfer cash to cover interest

- Prepare all financials and corporate records for recent loans and all annual loan reviews

- Renew all maturing term loans, pay down from time to time

- Review all loan documents related to new loans, annual reviews ensure financial terms are correct

- Prepare daily financials and cash flow projections

- Cash management: monitor and reconcile all dividends, interest, and other expenses, ensuring cash is moved between accounts to cover cash needs, transferring dividends from all stock accounts





- Reconcile all account activity and pending expenses; make recommendations for trust distributions

- Track all sells and buys and YTD capital gains/losses

- Transfer funds between entities for quarterly loans, ensure they are repaid when due

- Liaise with banks for cash transfers, drafts, wires, reports, tax docs, etc.

- Draw loans to cover settlement on trades

- Send wires for cross-border and large payments

- Open new bank accounts, as required

REQUIRED EXPERIENCE AND QUALIFICATIONS:

- Minimum 6-8 years’ directly related work experience and post-secondary education

- CPA Designation

- Experience providing support to a senior level executive of a large business entity, with a focus on financial matters

- Highly professional, organized, meticulous, and extremely detailed oriented with an ability to prioritize assigned duties

- A positive approach to completing a wide-range of financial administrative tasks from junior to senior level

- A self-starter with a confident, can-do attitude

- A good communicator who will keep executive updated on all important issues

- Ability to relate professionally to all levels of staff and business executives, with a high level of maturity, diplomacy, and a positive demeanor

- A high level of confidentiality, discretion, loyalty and respect is essential

- Professional personal presentation and excellent verbal communication skills and telephone etiquette

- Strong computer literacy with experience in the use of MS Office programs

- Must be available outside regular office hours to handle issues as they arise

- Ability to naturally remain calm during stressful periods while remaining focused on the tasks at hand.

- Self-directed, the ability to work independently and delivers quality work and presentation.

- Excels in team environments

📌 Finance Director (Family Office) (Vancouver)
🏢 Aquilini Group
📍 Vancouver