POSITION TITLE:

DEPARTMENT:

DATE:

SALARY:

TERM:

FINANCE PAYABLES CLERK

FINANCE

DECEMBER 2022

$45.33 per hour, as per BCGEU Collective Agreement

Regular Full Time

NATURE OF WORK The Accounting Clerk position is a member of the Financial Services team responsible for providing varied and public impressionable customer service and cashiering work in receiving, recording and balancing remittances and preparing related reports either manually or with the assistance of a computer. The position requires a good general knowledge of municipal services, the community, and is able to direct inquiries to the proper departments.

This is a moderately complex accounting position that performs a variety of clerical duties, data input and verification work. It involves providing day-to-day accounting support to the Finance Department. Maintaining the City’s cash receipting accounting system is a major function.

This position also calculates, maintains, and reconciles tax and utility pre-authorization payments, maintains petty cash, prepares deposits, enters and verifies accounts receivable. This position is the main financial services contact for the public.

SUPERVISION RECEIVED

Works under the direct supervision of the Director of Finance and/or the Deputy Director of Finance.

SUPERVISION EXERCISED

Will provide supervision to the finance department in the absence of management.

KEY RESPONSIBILITIES

- preparing and verifying validity and processing accounts receivable invoices.
- preparing and verifying validity for emergency claims.
- entering numerical data and reconciling a variety of complex accounts;

- ensuring all standard and appropriate accounts receivable processes are applied;
- researching, analyzing, and resolving complex financial issues involving accounts receivable data.

- reconciling subledger to the general ledger accounts and/or external accounts;
- maintaining, updating and managing the software module and ensuring data integrity;
- ensuring that all customer maintenance files are properly managed within software programs;

- preparing and managing year end working papers.
- assisting in the development and maintenance of records related to operating accounts;
- reviewing a variety of records, accounts, documents and reports for conformity and accuracy;

- issues electronic payments
- processes quarterly GST remittances, and monthly PST remittances
- processes unique invoicing for expense recoveries from outside entities




- gathering and entering data necessary for statistical reporting and other financial matters;

- researching and assisting with analysis of accounts and expenditures;
- researching and assisting with variance analysis on budgets;
- responsible for reviewing various general ledger accounts; and reporting any problems to the Director of Finance;

- preparing budget transfers and accounting journal entries;
- enhancing and documenting work procedures;
- designing and generating a broad range of reports;
- entering, managing and reporting data;

- completing the monthly bank and merchant reconciliation;
- preparing daily cash flow and ensuring that sufficient funds are available for day to day

operations;
- balancing cash flow to the A/P ledger and monthly to the bank statement;

- dealing with collection agency information and issues;
- preparing period and year end reconciliations and working papers;
- assisting with the preparation of annual financial statements;

- providing accounting assistance and training ie: journal entries, reconciliations, year end
- working papers;
- Takes reasonable care to protect the health and safety of themselves, and the health and safety of others who may be affected by their acts or omissions at work.

Properly wears protective clothing, devises and equipment provided, and ensures hazards are immediately reported to Supervisors. Complies with the City of Fort St. John’s Occupational Health and Safety program, and all applicable policies and procedures.

PERFORMANCE FACTORS

- Knowledge, Ability and Skills
- Customer Service
- Quantity of Work
- Cooperation
- Reliability
- Attendance and Punctuality

- Compliance
- Health & Safety

REQUIRED QUALIFICATIONS, LICENSES, CERTIFICATES & REGISTRATIONS, KNOWLEDGE, ABILITY & SKILLS:

- Completion of Grade 12, or GED equivalent or combination of education & experience.

- An accounting, or Business Management/Administration Diploma from a recognized educational institution
- Five years’ experience in a similar position focusing on Accounts Payable, preference given to municipal experience.




- Demonstrated computer skills in Microsoft Office Suite (Outlook, Word, Excel)

- Aptitude for working with numbers / arithmetic calculations
- Ability to operate a calculator with speed and accuracy
- High attention to detail
- Valuable organizational skills, with the ability to plan and prioritize effectively

- Ability to execute tasks efficiently, resolve issues with good judgement, report back on issues and outcomes
- Ability to demonstrate exceptional communication and customer services skills as necessary to establish and maintain effective working relationships with supervisors, co-workers, and the public
- Ability to understand and carry out written and oral instructions

- Ability to exercise sound judgement in the interpretation and application of related policies and procedures
- The successful candidate must be able to pass and maintain a clear Police Information Check - Vulnerable Sector
- Takes reasonable care to protect the health and safety of themselves, and the health and safety of others who may be affected by their acts or omissions at work.

Properly wears protective clothing, devises and equipment provided, and ensures hazards are immediately

GENERAL TOOLS AND EQUIPMENT USED Tools and equipment are consistent with duties related to the accounting and clerical functions for the related department.

Tools and equipment may include, but are not limited to: computer equipment, calculator, cash handling equipment, telephone system, photocopiers, facsimile machine, and postage meter machine. Additionally, the employee may train, under supervision, on a variety of other specialized tools/equipment consistent with the employment in the related departmental functions.

GENERAL

Formal application, rating of education and experience, oral interview and reference check, criminal record check, and other job-related tests may be required The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related and/or a logical assignment to the position.

The does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the requirements of the job change

This is a position in the BC General Employee’s Union

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📌 Finance Payables Clerk, Reg FT (Fort St. John)
🏢 City of Fort St. John
📍 Fort St. John