Our client is a Calgary-based innovator in subsurface imaging and analytics, delivering high-resolution seismic solutions for oil & gas, carbon capture, critical minerals, and geothermal projects— with a solid focus on reducing environmental impact through proprietary technology. They are in search of an Office Coordinator/EA to act as a proactive partner to the CEO. Responsibilities are split between Executive Assistant duties (60–70%) and general office coordination (30–40%). The ideal candidate uses critical thinking to identify operational gaps and propose solutions.

Key Responsibilities Executive Assistant (50-60%)

Provide proactive administrative support to keep the CEO organized, prepared, and focused on priorities

Manage CEO calendar, scheduling, and meeting priorities

Monitor and organize CEO inbox and communications

Coordinate meetings, logistics, agendas, notes, and follow-ups

Prepare and submit expense reports and related documentation

Office Coordination (40–50%)

Support smooth day-to-day office operations, including organized spaces, accurate records,



and current materials

Build and maintain inventory of storage room, marketing materials, and office supplies

Complete financial scanning and filing

Support general office organization and administration

Review and update templates as needed

Required Skills & Qualifications

Absolute Discretion: Proven experience handling sensitive corporate, financial, and personal information with complete confidentiality

High-Level Communication: Exceptional verbal and written skills; ability to represent the CEO professionally to internal leadership and external partners

Adaptability: Calm, solution-oriented approach to last-minute changes in travel, scheduling, or priorities

Detail-Oriented Organization: High precision in managing logistics and financial documentation

Technical Mastery: Intermediate or higher proficiency in Microsoft Office 365 (Outlook, Teams, Excel, Word)

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📌 Office Coordinator / EA (Winnipeg)
🏢 Gilder Search Group
📍 Winnipeg