Position Overview

We are looking for a dependable and highly organized Inside Sales & Logistics Administrator to support our customers and internal sales team.

This is a hands-on administrative position involving customer orders, quotations, invoicing support and freight coordination. You will communicate with customers, prepare accurate documentation and arrange shipments with carriers. This is not a warehouse or physical shipping position.

Our company works with customers throughout Canada, the United States and international markets. The successful candidate must be professional, detail-oriented and comfortable communicating clearly with customers, freight carriers and internal team members.

Key Responsibilities

- Receive and process customer orders accurately and promptly
- Prepare customer quotations and follow up on outstanding quotes
- Enter sales orders, estimates and customer information into QuickBooks
- Coordinate freight and delivery arrangements for customer orders
- Request and compare freight quotes from multiple carriers
- Select suitable freight options based on cost, timing and service
- Prepare and organize shipping documents and delivery information
- Communicate shipment details and delivery updates to customers
- Coordinate with internal sales, production and administrative team members
- Maintain accurate customer records and sales activity in HubSpot
- Respond to customer questions by telephone and email
- Assist with invoicing, purchase orders and general sales administration
- Help resolve freight, order or documentation issues when they arise
- Maintain organized electronic records and follow established internal procedures

Required Qualifications
- Fluent written and spoken English
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Professional telephone and email communication
- Comfortable working with numbers, pricing and order details
- Able to manage several active orders and priorities at the same time




- Proficient with Microsoft Outlook, Word and Excel
- Reliable, punctual and able to work independently
- Comfortable working in a quiet, professional office environment
- Legally entitled to work in Canada

Preferred Experience Experience with any of the following would be an asset:
- Inside sales administration or customer service
- Preparing quotations and processing sales orders
- QuickBooks
- HubSpot CRM
- Microsoft Teams and Microsoft 365
- Freight coordination or obtaining carrier quotes
- Cross-border or international shipping documentation
- Manufacturing, construction products or industrial equipment

Previous experience with every program is not required. Training will be provided, but candidates must be comfortable learning new systems and following detailed processes.

What We Offer

- Full-time, stable employment
- Monday-to-Friday office schedule
- Quiet and professional office environment
- Opportunity to work with customers throughout North America and international markets
- A varied role involving customer service, sales support and logistics
- Benefits available after three months of employment
- Training on our products, systems and internal procedures

Ideal Candidate The ideal candidate is someone who takes ownership of their work, notices small details and follows through without needing constant supervision. You should enjoy keeping orders organized, solving practical problems and making sure customers receive accurate and timely information. This position is best suited to someone looking for a long-term administrative role rather than a commission-based sales position or senior supply-chain management role.

How to Apply

Please submit your résumé along with a short note explaining your experience with customer orders, quotations, QuickBooks or freight coordination.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $40,000.00-$50,000.00 per year

Advantages

- On-site parking
- Paid time off

Work Location: In person

📌 Inside Sales & Logistics Administrator (Calgary)
🏢 CornerStone Wall Solutions
📍 Calgary