Position Title: Intermediate / Senior Document Controller

Location: Metro Vancouver, BC

Industry: Mining | Resources | Energy

Employment Type: Full-Time

About the Opportunity

Our client is a specialized project services company that designs, implements, and manages enterprise document control and information management systems for some of the largest mining, resource, and energy projects in North America. Their team supports major capital projects from early engineering through construction, commissioning, and project close-out, ensuring critical project information is accurate, accessible, and compliant.

They are seeking an experienced Intermediate to Senior Document Controller to join their Metro Vancouver team. This role is ideal for someone who enjoys working on complex capital projects, collaborating with multidisciplinary teams, and helping establish best-in-class document management practices.

Key Responsibilities

You will be responsible for ensuring project documentation is managed efficiently and accurately throughout the project lifecycle. Responsibilities include:

- Maintain an accurate, current, and controlled document repository for multiple projects.
- Ensure project teams have timely access to current revisions of engineering, procurement, construction, and project documentation.
- Administer day-to-day document control activities, including: Receiving and issuing transmittals; Filing and indexing project documentation; Document numbering, tagging, and metadata management; Tracking document revisions and status
- Coordinate document review, approval, and distribution workflows between internal teams, clients, contractors, and consultants.
- Support project teams by locating and retrieving project documentation as required.
- Work closely with project stakeholders to maintain document control interfaces and ensure compliance with project requirements.
- Review and continuously improve document control standards, procedures, and workflows in collaboration with project stakeholders.




- Coordinate document turnover and handover packages during project close-out.
- Prepare document control reports, logs, and metrics for project management.
- Support additional document management and project administration activities as assigned.

Qualifications We're looking for candidates who bring:

- 5–10+ years of document control experience supporting major capital projects.
- Experience within the mining, resources, energy, industrial, EPC, or EPCM sectors.
- Strong understanding of document control principles, revision management, transmittals, and controlled document repositories.
- Experience supporting engineering, procurement, construction, and commissioning documentation.
- Experience coordinating documentation between owners, consultants, contractors, and vendors.
- Strong organizational skills with exceptional attention to detail.
- Excellent communication and stakeholder coordination skills.
- Ability to manage multiple priorities in a fast-paced project workplace.

Preferred Experience Preference will be given to candidates with experience:

- Supporting large mining, resource, or energy projects.
- Developing or improving document control procedures and workflows.
- Coordinating project document turnover and close-out.
- Working within multidisciplinary engineering or construction teams.
- Using electronic document management systems (EDMS) commonly used on major capital projects, such as Aconex, SharePoint, OpenText, Procore, InEight, or similar platforms.

Why Join? This is an opportunity to become part of a highly regarded project services team supporting some of Canada's largest industrial and resource developments. You'll work alongside experienced project professionals, contribute to complex, high-profile capital projects, and play a key role in ensuring project information is managed accurately from project initiation through completion.

If you have a passion for document management, enjoy improving processes, and thrive in major project environments, we'd like to hear from you.

📌 Intermediate/Senior Document Controller (Metro Vancouver)
🏢 Phase Consulting
📍 Metro Vancouver