Department: Administration

Classification/Level: CA5 $51, 480- $62, 920

Employment Status: Full-Time Regular

Position Summary:

The Human Resources Assistant (HRA) is primarily responsible for providing administrative support to the Human Resources Manager. The HRA will assist with the day-to-day tasks of the HR department and support a wide range of HR activities, including administrative support, assistance with new recruitments, and other employee relations as it relates to onboarding and offboarding. The HRA will also assist with the employee human resource information system and the information input and accuracy into the time management system.

Reporting Relationship

The Human Resources Assistant will be under the supervision of the Human Resources Manager.

Essential Functions

Assist with the day-to-day operation of the HR functions

Provide clerical and administrative support to the HR Manager

Compile, update, and file employee records (hard and electronic copies)

Assist with payroll by obtaining relevant data required (absences, leaves, etc.)

Coordinate HR projects (meetings, trainings, surveys, etc.) and record minutes

Maintain the employee electronic and hard copy personnel files by participating in HRIS systems, receiving and uploading all documents required to be obtained within the personnel files and required for pension and benefits enrollment

Produce regular statistical reports on HR activities (vacancies, hires, staffing, WSIB accidents, LTD, training, screening, interviews, terminations), as requested

Coordination of recruitment through completion of job postings, receiving and responding to employment inquiries and preparing screening and interview packages through coordination with the interview selection panels

Responding to employee HR inquiries and triage items to the required HR/Finance team members

Receive requests for completion of correspondence as requested by employees for supervisor’s review

Ensure all on-boarding documentation of new employees along with off-boarding documentation completed and filed accordingly

Assist with communication to candidates and schedule interviews accordingly

Assist with candidate background checks

Complete audit checklists of all HR and personnel files maintained and update accordingly





Assist in the distribution of new job descriptions, interview templates and updating of HR documents with Department Managers

Participate in HR projects with various team members as required relative to improving efficiencies and transition to new systems and/or processes

Monitor and track probation, trial and annual performance appraisals systems for all employees

Maintain a years of service database for employee recognition and provide feedback relative to employee recognition programs and supports

Participate in communication and promotion of EFAP (Employee Family Assistance Program) and cultural supports available to employees

Assist with planning, and/or coordinating work events such as employee engagement, training, etc.

Maintain the Human Resource database system to ensure all HR documents are completed as required and HR forms and documents are updated in accordance with required timeframes

Maintain other training databases that may be developed to track training and training reports are completed by staff upon completion of training

Complete preparation for employee recruitment activities and participate within the opportunities to assist with communication of employment opportunities with MFN and external recruiting agencies

Gain knowledge and understanding of the Canada Labour Code, Canadian Human Rights Act and Provincial Employee Standards Act

Other Duties:

Assists with the coordination of Human Resources training activities and initiatives as required

Assists with communication and planning initiatives with all staff as required

Works closely in conjunction with the pension and benefit providers to ensure documentation is accurately maintained relative to onboarding and offboarding functions as required

Completion of monthly, quarterly, and annual reports to the direct Supervisor as required

Provides coverage to maintain continuity when HR Manager is away from the office





Assists with gathering data for completion of various staffing reports to the Enaagdenjged or Chief and Council required

Enrolls in administrative and career development activities

Ensure that the strictest of confidentiality and need to know level of confidentiality is maintained at all times.

Understands and adheres to all MFN policies and procedures

Other duties as assigned

Qualifications:

Diploma in human resource management, office administration or business administration; related discipline

Minimum of 2 years’ experience in relevant administrative position in a First Nation administrative capacity

Previous experience in the human resource field is an asset

Highly computer literate with solid experience of word processing, spreadsheets, and database applications

Ability to speak Anishinabemowin is preferred or must have the willingness to learn

Knowledge of the Anishinabek culture and traditions

Other Skills:

High level of confidentiality and discretion

Excellent verbal and written communication

Excellent with conflict management

Excellent interpersonal and leadership skills to establish and maintain rapport effectively with employees

Strong organizational, communication and team skills

Practice rooted in holistic, strengths-based, and person-centered approach

Ability to engage in collaborative processes to assess strengths and needs of members and stakeholders

Highly organized and pragmatic thinker with excellent problem-solving skills

Awareness and understanding of pension and benefits plans would be an asset

Ability to work flexible hours as required

Knowledge of the M’Chigeeng First Nation community as well as the Anishinabek customs and traditions

Must possess a valid driver’s license, access to a vehicle, and be willing to travel

Ability to establish and maintain working relationships with a variety of stakeholders while upholding the integrity of MFN and its mandate to serve their members

APPLICATION REQUIREMENTS: Cover letter, Resume, Three (3) Current references (2 work-related from direct supervisor/manager, 1 character reference. To be contacted after successful interview) & Education Certification if applicable .

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📌 HUMAN RESOURCES ASSISTANT (Montreal)
🏢 Mchigeeng
📍 Montreal