Overview

We are seeking a professional and organized Front Desk Coordinator to join our team. This role is vital in providing exceptional customer service, managing administrative tasks, marketing the business and ensuring smooth daily operations. The ideal candidate will possess strong office experience, excellent communication skills, and proficiency with various software tools.

This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential.

Responsibilities

- Greet visitors and clients in a courteous and professional manner at the front desk
- Manage multi-line phone systems, screen calls, and route messages appropriately
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software, knowledge of insurance direct billing is a must
- Maintain organized filing systems and manage documentation efficiently
- Perform clerical duties including photocopying, scanning, and proofreading documents
- Schedule appointments and coordinate meetings for staff or clients
- Provide customer support by addressing inquiries promptly and professionally
- Assist with basic bookkeeping tasks using QuickBooks or similar accounting software
- Support administrative functions such as mailing, filing,



and managing office supplies
- Ensure the front desk area remains tidy, welcoming, and professional at all times

Skills

- Proven experience with office administration, clerical work, or as a receptionist at Massage clinic is a must
- Strong computer skills including proficiency with Microsoft Office (Word, Excel), Google Workspace, and data entry tools
- Experience with QuickBooks or bookkeeping is a plus
- Excellent phone etiquette and customer service skills
- Ability to handle multiple tasks efficiently in a fast-paced setting
- Robust organizational skills with attention to detail for proofreading and filing tasks
- Previous experience in medical or dental office settings is required
- Knowledge of front desk operations within healthcare or dental offices is preferred
- Ability to type quickly and accurately while maintaining professionalism during interactions
- Demonstrated organizational skills to manage schedules, appointments, and correspondence effectively

Job Types: Full-time, Part-time Pay: $15.00-$16.00 per hour

Application question(s)

- Insurance direct billing

Experience:
- Massage clinic front desk: 2 years (required)

Work Location: In person

📌 Massage Clinic front desk support (Calgary)
🏢 2143537 ab
📍 Calgary