Job Summary

Join our expanding and dynamic team as our Medical Office Secretary in our state-of-the-art Integrated Care Clinic! The ideal candidate will present themselves professionally, have excellent verbal and written communication skills, have computer skills, and have a proven track record of excellent customer service.

Provide comprehensive administrative support to the Executive Team, assisting in efficient office operations.

✓ Managing, registering, and scheduling patient appointments.

✓ Managing phones for a Clinical setting.

✓ Maintaining accurate patient records.

✓ Patient flow.

✓ Using an electronic medical system.

✓ Scanning, faxing, filing patient documents.

✓ Check EMR messages and reconcile daily.

✓ Ensure documentation of all interactions in patient charts.

✓ Aid with processing/recording invoices for Clinic setting daily.

✓ Maintaining office/clinic cleanliness.

✓ Ensure safe operation of the clinic and equipment within the clinic.

✓ Maintaining professionalism and confidentiality.

✓ Other office and clerical duties as assigned by Department Leads and/or executive members.

✓ Open to change and willing to take on additional responsibilities as needed.

✓ Minimum completion of relevant health-related community college program (i.e.. Community Health Services Navigation, Medical Office Assistant, Medical Secretary, etc).

✓ Proven experience in executive-level administrative roles.

✓ Strong computer skills, including proficiency in Microsoft Suites.

✓ Demonstrated ability to handle confidential information with discretion.

✓ Excellent interpersonal and communication skills.





✓ High level of attention to detail.

✓ Exceptional organization, time management and prioritizing skills

✓ Ability to work well under pressure and handle difficult situations while remaining calm.

✓ Ability to adhere to company confidentiality policies while adhering to Core Values.

✓ Adhere to COVID-19 Vaccination policies.

✓ Advanced proficiency with computers.

✓ Excellent attention to detail while multitasking.

✓ Proven experience in administrative support or a related field.

✓ Experience with electronic medical records

✓ Knowledge of medical terminology

✓ Billing

✓ Advanced knowledge of MS Suite (Word, Excel, Teams, etc) is an asset.

✓ Experience in Alayacare Program is an asset.

✓ Experience in TELUS CHR EMR is an asset.

✓ French speaking is an asset.

Only those who carry the required Qualifications / Credentials will be invited for an interview. If you have any questions and / or concerns regarding this job posting, please feel free to contact us via email at the email address listed. Thank you for visiting our job posting – we look forward to connecting!

We can be reached at (phone hidden) should you have any questions.

Job Types: Full time, Part-Time

Salary: From $ 20.00 – 24.00 per hour





✓ Comprehensive employer paid benefit package including but is not limited to:

- dental care,
- extended health care,
- life insurance
- vision care
- employee assistance program

✓ Wellness program

✓ Staff appreciation and rewards programs

✓ Family oriented work environment

✓ Career development and training opportunities

✓ Paid training sessions

✓ Potential pension plan available depending on position

- Work around operational hours (0700-2100)
- Day shift
- Evening shift
- Monday to Friday
- Weekends is required

Benefits:
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Vision care
- Wellness program

Schedule:
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Application question(s):
- Are you available between the hours of 7am - 9pm?
- Do you a minimum completion of relevant health-related community college program (i.e.. Community Health Services Navigation, Medical Office Assistant, Medical Secretary, etc)?

Experience:
- Office: 2 years (required)

Work Location: In person

Job Type: Part-time

Pay: $20.00-$24.00 per hour

Benefits

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Vision care

Application question(s):
- Are you available between the hours of 7am - 9pm?
- Do you a minimum completion of relevant health-related community college program (i.e.. Community Health Services Navigation, Medical Office Assistant, Medical Secretary, etc)?

Experience:
- Office: 2 years (required)

Location:
- North Bay, ON P1B 0A4 (required)

Work Location: In person

📌 Medical Office Secretary (North Bay)
🏢 Canadian Shield Health Care Services
📍 North Bay