Office Administrative Assistant

General Seed Company (2000) Ltd.

Location: 648 Alberton Rd S, Alberton, ON L0R 1A0

Job Type: Full-Time

Pay: $25.00 per hour

Schedule: Monday to Friday, 8:00 a.m. – 5:00 p.m.

About General Seed Company

General Seed Company is an independent Canadian seed company serving customers across the agricultural, turf, and landscaping industries. We are a growing, team-oriented business built around quality products, dependable service, solid relationships, and doing things the right way.

We are looking for an Office Administrative Assistant to join our team and help keep our front office organized, accurate, and responsive.

This is an excellent opportunity for someone who enjoys a fast-paced environment, takes pride in being organized, and likes being the person who helps keep everything moving behind the scenes.

The Role

Reporting to the Office Manager, the Office Administrative Assistant plays an important role in the day-to-day operation of our business.

You will work closely with customers, sales, logistics, warehouse staff, and management to process orders, prepare invoices, coordinate deliveries, maintain records, and provide general administrative support.

During our busy season, things move quickly. We're looking for someone who can stay organized, communicate clearly, and maintain accuracy even when the phones are ringing and orders are moving out the door.

What You'll Do

Order & Invoice Processing

- Enter and manage customer orders accurately and efficiently
- Prepare and send customer invoices
- Confirm order, shipping, and delivery information
- Coordinate with sales and logistics to ensure orders are processed correctly




- Help maintain a high level of order and invoicing accuracy

Customer Service & Communication

- Answer phone calls and respond to customer inquiries
- Communicate professionally with customers, suppliers, and team members
- Help customers with order information, delivery updates, and general inquiries
- Act as a communication link between the office, sales, logistics, and customers

Office Administration

- Maintain organized customer, order, invoice, supplier, and inventory records
- Assist with digital and physical filing systems
- Manage incoming and outgoing mail
- Monitor and order office supplies
- Assist with scheduling, meetings, and general office coordination

Management & Team Support

- Assist with reports, spreadsheets, data entry, and administrative projects
- Help track key information and performance indicators
- Identify and resolve routine issues before they become larger problems
- Support the Office Manager and other members of the management team as needed

What We're Looking For We're looking for someone who is:

- Highly organized and detail-oriented
- Dependable and accountable
- Friendly and professional with customers
- Comfortable working in a busy environment
- Able to prioritize multiple tasks
- Confident communicating by phone and email
- Comfortable working independently
- Proactive and willing to solve problems




- Curious and interested in improving how things are done
- A strong team player who builds positive working relationships

Qualifications
- Minimum 2 years of administrative, customer service, or office experience preferred
- Experience in agriculture, logistics, distribution, or a similar environment is an asset
- Strong computer skills
- Experience with Microsoft Office, including Outlook, Word, and Excel
- QuickBooks experience is an asset
- Strong written and verbal communication skills
- Strong attention to detail and accuracy
- Ability to learn new systems and processes quickly

Schedule
- Monday to Friday
- 8:00 a.m. – 5:00 p.m.
- Full-time, on-site position
- Occasional overtime may be available or required during our peak season

Compensation & Benefits
- $25.00 per hour
- Paid vacation
- Statutory holidays
- Opportunities for learning, development, and increased responsibility as the company grows

Why Join General Seed? We're a growing Canadian company where good people have the opportunity to make a real impact. You won't be a number in a massive corporate office. You'll work closely with the people responsible for sales, operations, logistics, and management and develop an understanding of how the entire business works.

We value people who take ownership, treat others well, keep learning, and look for better ways to get the job done.

If you're organized, dependable, comfortable working with customers, and enjoy being part of a team that gets things done, we'd like to hear from you.

Apply through Indeed with your resume.

Pay: From $25.00 per hour

Work Location: In person

📌 Office Administrative Assistant (Alberton)
🏢 General Seed
📍 Alberton