About Us:

Cloutier Matthews LLP. Let’s talk life. Let’s talk business.

Cloutier Matthews LLP is a full-service accounting firm located in Courtenay BC. We believe in delivering superior value and service to our clients, as well as providing a positive and enriching work environment for our employees. We like to work hard but also play hard, which includes a 4-day work week in July and August, benefits, flexible work weeks and much much more.

:

Our office is seeking a part-time Office Administrator and Executive Assistant (2-3 days/week) outside of tax season and full time (5 days/week) during tax season (February – Mid May).

Office Administrator duties: :

- Manage boardroom bookings, partner meetings
- Editing client letters and printing them on company letterhead
- Preparing Financial Statement packages and efiling corporate tax returns on a timely basis
- Assembling personal tax return packages
- Filing of client information on a periodic basis
- Project job tracking assistance using client management software

Executive Assistant duties:

- Assist in managing project and staffing schedules
- File reports, proposals, contracts, meeting notes, emails, letters, etc.
- Respond to all enquiries in a timely manner or assign to appropriate team members where required
- Communication and follow up with Client(s) as required
- General Executive Administrative tasks




- Other duties and projects as requested to assist the firm
- Calendar management and meeting coordination
- Assist with Canada Revenue Agency filings

Qualifications:

- Proficiency with MS Office (including Word and Excel)
- Previous experience with accounting programs, including CaseWare and/or Taxprep (or other tax software) would be beneficial but not mandatory
- Previous experience working within a corporate workplace
- Impeccable attention to detail
- Great problem-solving skills
- Ability to prioritize and manage multiple tasks and deadlines
- Excellent interpersonal skills and the ability to work in a team environment
- Outstanding client/customer service skills
- A high aptitude to learn computer programs
- Excellent written and verbal communication.
- Experience in maintaining organized and efficient filing systems
- High degree of tact, diplomacy, and absolute discretionWe are an equal opportunity employer. We would like to thank all candidates who apply, but only those selected for an interview will be contacted.

Job Type: Part-time Pay: $24.00-$29.00 per hour

Benefits

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Experience:
- office administration: 2 years (preferred)

Work Location: In person

📌 Office Administrator and Executive Assistant (Courtenay)
🏢 Cloutier Matthews LLP Chartered Professional Accountants
📍 Courtenay