We are looking for an experienced, highly organized, and professional Office Administrator to join our team. The ideal candidate is someone who can independently manage a wide range of administrative and accounting-related tasks, provide excellent customer service, and confidently handle government documentation and business correspondence.

We are looking for someone who is reliable, detail-oriented, professional, organized, and very strong with customers and communication.

Key ResponsibilitiesOffice Administration

- Manage daily office operations and administrative tasks
- Answer phone calls, respond to emails, and communicate with customers, vendors, and contractors
- Prepare correspondence, documents, reports, forms, and spreadsheets
- Maintain organized electronic and physical filing systems
- Schedule appointments, meetings, and other office activities
- Order and maintain office supplies
- Assist management with general administrative duties
- Maintain confidentiality of company and customer information

Customer Service
- Provide professional and friendly customer service by phone, email, and in person
- Respond to customer inquiries and follow up on requests
- Communicate effectively with customers, suppliers, contractors, and government agencies
- Resolve routine customer issues professionally and efficiently
- Maintain positive relationships with customers and business partners

Accounts Payable & Accounts Receivable
- Process and enter vendor invoices
- Review invoices, purchase orders, and supporting documentation
- Follow up on invoice discrepancies and approvals




- Prepare and send customer invoices
- Monitor accounts receivable and follow up on outstanding balances
- Assist with payment processing and vendor/customer account reconciliation
- Maintain accurate accounting records
- Work with management and accounting staff to resolve billing issues

Bookkeeping & Accounting Support
- Perform day-to-day bookkeeping and data entry
- Record and organize financial transactions
- Reconcile accounts and assist with month-end procedures
- Maintain accurate financial records and supporting documentation
- Assist the accountant or management with financial reports and other accounting tasks

Government Documents & Compliance
- Prepare, organize, submit, and track government forms and documents
- Communicate with government agencies when required
- Maintain records of permits, licenses, registrations, filings, and other regulatory documents
- Monitor deadlines and ensure required documents are submitted on time
- Assist management with government and regulatory requirements
- Maintain accurate and up-to-date compliance files

Qualifications & Experience
- 3+ years of office administration experience, preferably in a small or medium-sized business




- Strong experience with Accounts Payable and Accounts Receivable
- Bookkeeping experience
- Experience preparing and managing government documents and submissions
- Excellent customer service and communication skills
- Strong written and verbal English
- Excellent organizational and time-management skills
- Very strong attention to detail
- Ability to manage multiple priorities and meet deadlines
- Proficiency with Microsoft Office, particularly Outlook, Excel, and Word
- Experience with accounting/bookkeeping software such as Sage is an asset
- Ability to work independently with minimal supervision
- Professional, dependable, and positive attitude

The Ideal Candidate The successful candidate will be someone who can take ownership of the office administration function and keep things organized without needing constant supervision. We are especially looking for someone who is:

- Extremely organized and detail-oriented
- Excellent with customers and qualified communication
- Comfortable dealing with government agencies and official documents
- Strong with numbers, invoices, AP, AR, and bookkeeping
- Able to identify and correct errors
- Good at following up and getting things done
- Able to prioritize and manage several tasks at the same time
- Trustworthy and dependable
- Comfortable learning new software and systems
- A team player who is also capable of working independently

Pay: $20.00-$25.00 per hour

Experience

- Office Administrator: 3 years (preferred)

Location:
- Dawson Creek, BC (preferred)

Work Location: In person

📌 Office Administrator (Dawson Creek)
🏢 Precision Welding
📍 Dawson Creek