Office Administrator

Pacific Nations Auto Sales & Finance Ltd.Campbell River, BCFull-Time | $25.00 per hour

Pacific Nations Auto Sales & Finance Ltd. is seeking a highly organized and detail-oriented Office Administrator to join our accounting department.

Reporting to the Controller, the Office Administrator is responsible for maintaining accurate financial, inventory, and vehicle sales records and for completing a number of critical administrative processes within the dealership.

Accuracy, organization, consistency, and attention to detail are essential requirements of this position.

Primary Responsibilities

Accounts Payable & Receivable

- Process accounts payable and accounts receivable transactions
- Prepare company cheques and supporting documentation
- Prepare and process electronic fund transfers in accordance with established authorization procedures
- Maintain accurate records of outstanding receivables
- Monitor receivable balances and follow up on outstanding amounts
- Maintain complete and organized supporting documentation for financial transactions

Vehicle Inventory Administration
- Create and maintain physical and electronic inventory files
- Record newly acquired vehicles in the dealership’s inventory tracking systems
- Maintain accurate inventory records in Google Sheets
- Enter and maintain vehicle inventory information in PBS
- Verify vehicle information for accuracy and consistency
- Maintain organized documentation relating to dealership inventory

Sold Vehicle File Auditing & Compliance A key responsibility of this position is the systematic review of completed vehicle sales files. The Office Administrator is responsible for verifying the accuracy and completeness of each file, including:
- Vehicle identification and description
- Odometer readings
- Year, make, model and trim
- Vehicle-history information and disclosures
- Required customer signatures
- Required dealership documentation




- Consistency of information between documents
- Identification and correction of missing, inaccurate, or conflicting information

Established procedures and checklists are used to complete these audits. The successful candidate must be capable of following these procedures consistently and identifying discrepancies before files are finalized. Qualifications The successful candidate will demonstrate:
- Exceptional attention to detail
- Strong organizational and record-management skills
- A high degree of accuracy when working with numbers and documentation
- Ability to follow established procedures consistently
- Ability to identify discrepancies and resolve them appropriately
- Solid time-management skills
- Ability to prioritize and manage multiple responsibilities
- Proficiency with computers, spreadsheets, and electronic record systems
- Professional handling of confidential customer and financial information
- Clear written and verbal communication skills
- Dependability and accountability for assigned responsibilities

Previous experience in office administration, bookkeeping, accounts payable/receivable, or a similar administrative position is preferred. Automotive dealership experience and experience with PBS are considered assets but are not required. Training will be provided on dealership-specific systems and procedures.

Position Details

Position: Office AdministratorEmployment: Full-TimeCompensation: $25.00 per hourLocation: Campbell River, BCDepartment: Accounting / AdministrationReports To: Controller

Pacific Nations Auto Sales & Finance Ltd. is seeking a candidate who values accuracy, organization, clearly defined processes, and completing work to a consistently high standard.

Qualified applicants are invited to submit a resume outlining their relevant education and experience.

Pay: $25.00 per hour

Benefits

- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Office Administrator (Campbell River)
🏢 Pacific Nations Auto Sales
📍 Campbell River