Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be helping with daily office operations, ensuring that everything runs smoothly and efficiently. Your energetic approach and attention to detail will support our team’s productivity, enhance customer interactions, and maintain a professional environment.

If you thrive in a fast-paced setting and enjoy multitasking with a positive attitude, this opportunity is perfect for you! This paid position offers a chance to develop your administrative skills while contributing to a vibrant workplace.

Duties

- Filing and creating important documents and reports and sending them out to appropriate individuals.
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
- Maintain organized filing systems—both physical and electronic—to ensure quick retrieval of documents and compliance with record retention policies
- Provide exceptional customer service by addressing inquiries, scheduling appointments, and supporting clients or patients in a friendly manner
- Assist with administrative tasks such as proofreading correspondence, preparing reports, and managing calendars to optimize office efficiency
- Perform clerical duties including photocopying, scanning, faxing, and managing incoming/outgoing mail to keep the office running seamlesslyRequirements
- Proven clerical or administrative experience in an office setting
- Robust computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook),



Google Workspace (Gmail, Calendar), and QuickBooks for bookkeeping tasks
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting
- Exceptional phone etiquette and experience managing multi-line phone systems while providing outstanding customer support
- Accurate typing skills with attention to detail for data entry, proofreading documents, and maintaining records
- Knowledge of office procedures such as filing systems, appointment scheduling, and document management
- Ability to handle sensitive information discreetly while demonstrating professionalism at all times
- Able to pull site access information and put it in calendar, filling in elevator waiver forms along with client requests.
- Co ordinate hotel bookings for out of town jobs
- help deal with customers at counter in a friendly manner.
- Must be available to go on job sites to do monthly inspections, able to lift 30lbs.

Join us as an Office Administrator where your proactive approach will keep our office thriving! We value energetic individuals who are eager to support our team’s success through excellent organizational skills and exceptional customer service. This paid role offers an excellent opportunity for growth in administrative expertise within a supportive workplace. Pay: $22.00-$26.00 per hour

Benefits

- Casual dress
- In office parking

Ability to commute/relocate:
- Nanaimo, BC V9R 2R2: reliably commute or plan to relocate before starting work (required)

Experience:
- office: 1 year (required)

Language:
- English (required)

Work Location: In person

📌 Office Administrator (Nanaimo)
🏢 Mid Island Fire Equipment
📍 Nanaimo