Job Overview

We are seeking a dynamic and organized Office Administrator/Receptionist to be the welcoming face and efficient coordinator of our office environment. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations. The ideal candidate will demonstrate exceptional customer service skills, strong organizational abilities, and proficiency in office software and systems.

Your energetic approach will help foster a positive atmosphere while managing essential clerical tasks with precision and professionalism.

Responsibilities

- Greet visitors, clients, and staff warmly, providing excellent customer service and ensuring a positive first impression.
- Manage multi-line phone systems, answer inquiries promptly, and direct calls accurately to appropriate departments or personnel.
- Handle incoming and outgoing correspondence, including emails, mail, and packages, maintaining organized filing systems for easy retrieval.
- Perform data entry tasks with accuracy using Microsoft Office applications, Google Workspace, and Excel
- Maintain office supplies inventory, place orders as needed, and ensure the workspace remains tidy and functional.
- Support scheduling activities such as appointments, meetings, and conference room bookings to optimize office efficiency.




- Assist with clerical duties including proofreading documents, updating databases, and supporting administrative projects as required.
- Provide administrative support for medical or dental offices if applicable, including patient check-in procedures and insurance documentation.

Experience

- Prior office experience demonstrating familiarity with general administrative tasks in a professional environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for communication and document management.
- Experience with data entry, filing systems, and maintaining accurate records using software like QuickBooks or similar accounting tools.
- Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
- Excellent phone etiquette skills with experience managing multi-line phone systems for front desk operations.
- Clerical experience including proofreading documents, managing correspondence, and supporting customer service initiatives.

Join us to be an essential part of a vibrant team dedicated to delivering exceptional service while supporting the seamless operation of our office! Pay: $19.55-$25.00 per hour

Benefits

- Company events
- Versatile schedule
- On-site parking
- Paid time off

Work Location: In person

📌 Office Administrator/Receptionist (Woodbridge)
🏢 luxsupply.
📍 Woodbridge