About the Role

Epoxyguys is looking for a highly organized, dependable, and proactive Office Administrator to join our growing team. As the backbone of our daily operations, you will play a critical role in keeping our office, communications, and project documentation running smoothly.

This is an excellent chance for an administrative professional with a background in the construction sector and hands-on QuickBooks experience.

What We Offer

- Competitive Pay: $25.00 per hour.
- Paid Time Off: 5 paid sick days per year.
- Career Growth: Hands-on experience in construction administration and project coordination.
- Work Environment: A professional, supportive workplace where you will work closely with management and project teams.
- Impact: A varied role with meaningful responsibility and opportunities to contribute directly to company growth.

Key Responsibilities Communication & Office Coordination

- Serve as the first point of contact, answering and directing incoming calls professionally and courteously.
- Manage calendars, appointments, meetings, and primary email correspondence to ensure no deadline is missed.
- Coordinate day-to-day administrative activities and provide direct support to management.

Tender & Business Development Support

- Conduct regular weekly searches for construction tenders, bids, and business opportunities relevant to our services.
- Monitor tender platforms, identify opportunities aligned with company capabilities, and organize submission requirements and deadlines.
- Maintain an organized, up-to-date record of current and upcoming bids.





Invoicing & Financial Administration

- Utilize QuickBooks for invoicing, expense tracking, payments, and basic accounting administration.
- Prepare and issue client invoices accurately and on time, and track outstanding Accounts Receivable (AR).
- Assist with Accounts Payable (AP) and meticulously monitor company expenses.
- Maintain highly organized financial records and supporting documentation.

Construction Documentation & Contract Management

- Handle, organize, and track tender, bid, and formal contract documents with a high degree of accuracy.
- Maintain organized project files, supplier/subcontractor records, and track important deadlines or renewals.
- Assist in obtaining and comparing quotes from vendors and subcontractors.
- Handle confidential business and contractual information with strict discretion.

General Administration

- Maintain an efficient, highly organized general filing system (both electronic and paper).
- Prepare correspondence, reports, spreadsheets, and administrative documents.
- Assist with office purchasing and managing supplies.
- Regularly clean and organize the office space to maintain a tidy, welcoming work environment.

Qualifications & Skills

- Office Experience:



Minimum of 1 year of proven office administration experience.
- Accounting Knowledge: Practical, hands-on understanding of QuickBooks, specifically regarding AP/AR, invoicing, Payroll and basic ledger management.
- Technical Proficiency: Strong working knowledge of Microsoft Office (Word, Excel, Outlook). Experience with Google Workspace (GSuite) is a strong asset.
- Document Literacy: Familiarity with the structure and requirements of construction-specific paperwork (Tenders, Bids, and Legal Contracts).
- Soft Skills: Strong organizational skills, impeccable attention to detail, and the ability to prioritize multiple tasks independently.
- Communication: Excellent verbal and written communication skills with a professional, positive, and proactive approach.

Requirements

- Legal Status: Must be legally eligible to work in Canada.
- Language: Fluency in English is required.
- Industry Experience: Previous experience working in an office environment within construction, contracting, renovation, or engineering is strongly preferred.
- Software: QuickBooks experience is required.
- Work Setting: Must be able to work in person.

Why Join Epoxyguys? If you are an organized professional who enjoys taking ownership, supporting a dedicated team, and helping a growing construction business stay efficient, we want to hear from you. At Epoxyguys, your reliability, initiative, and contributions truly matter.

Pay: $25.00 per hour

Experience

- Office : 1 year (required)

Work Location: In person

📌 Office Administrator (North York)
🏢 The Epoxyguys
📍 North York