We are currently requesting resumes for the following position: Project Administrator Resume Due Date:Friday, August 01, 2025 (5:00PM EST) Job ID: 935-003 Number of Vacancies: 1 Level: Intermediate / Senior Hours of work:40 Hours per week Location: 90 Eglinton Ave East, Toronto Work Mode: On Site/ Hybrid Job Overview Meeting Coordination & Documentation - Facilitate 20+ internal project status meetings.

- Prepare and distribute detailed meeting minutes.
- Track action items and ensure follow-through.

Client

Reporting - Prepare and submit monthly progress reports to 5 key clients.

- Ensure reports are accurate, consistent, and timely.

Action Item

Management - Track and follow up on internal and external meeting action items.

- Escalate missed or at-risk deadlines to senior management.

Schedule

Coordination - Act as liaison between schedulers and project managers.

- Ensure schedule data is accurate and aligns with contractual requirements.

Governance

Support - Maintain logs of decisions, risks, and deliverables.

- Assist with gate review packages and project close-out documentation.

Process





Improvement - Identify bottlenecks in reporting and coordination.

- Recommend and implement efficiency improvements.

Key Skills & Competencies Required - Project Coordination: Strong organizational skills to manage multiple meetings, schedules, and stakeholders.

- Communication: Transparent written and verbal communication for reporting, meeting minutes, and stakeholder updates.
- Stakeholder Management: Ability to liaise across teams and escalate issues appropriately.
- Documentation & Reporting: Experience with progress reports, governance logs, and project documentation.
- Attention to Detail: Accuracy in tracking action items, schedules, and deliverables.
- Process Improvement: Analytical mindset to identify inefficiencies and propose solutions.

Tools Likely

Used MS Office Suite, SharePoint, MS Project, or similar tools.

- Experience Level:5–10 yearsin project administration, PMO support
- Industry: experience in construction, engineering, utilities, or infrastructure project environments.
- Certifications (Preferred):

📌 OPEN: Project Administrator (Toronto)
🏢 CPUS Engineering Staffing Solutions
📍 Toronto