Job Description

We’re looking for an experienced Executive Assistant to support our President. The ideal candidate is someone who thrives in a fast-paced environment and brings both structure and attention to every task. This hybrid role blends high-level administrative support with personal assistant duties, managing everything from executive calendars to family travel, household logistics, and confidential projects.

Perks & Advantages

- Competitive pay & a Comprehensive Benefits Package.
- Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
- Annual Education Allowance
- Generous Referral Program
- Fun & collaborative company culture with lots of team building events
- Local discounts to restaurants, clothing stores, personal training, and more
- Free access to a fully equipped gym
- Friends and Family rates for hospitality brands.

What You Will Do

- Prepare and follow-up with various correspondence
- Follow up on telephone & email inquiries and respond as appropriate
- Scheduling and coordinating calendar appointments
- Prioritize & manage multiple projects simultaneously, and follow through to completion
- Assist with reviewing documents & reports and follow up with outside parties as required
- Prepare meeting agendas and prepare minutes from meetings




- Assure discreet handling of all company business
- Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
- Update contract tracker and save executed copies and send to Accounting
- Arrange a weekly catch up meeting with VP and Executive VP of Operations with signing of any documents/review pressing emails, etc.
- Organize receipts and reconcile credit cards
- Calendar and meeting management

What You Bring

- Minimum 3 years’ experience supporting at a senior management/executive level
- Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
- Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
- Demonstrated commitment to completion of projects on a timely basis
- Excellent verbal, written and keyboard skills and organizational skills
- Expert-level written and verbal communication
- Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
- Adaptable personality that can adjust to last minute changes in plans
- Ability to travel
- Valid driver’s license & ability to use personal vehicle as required

Salary Range

$75,000 - $115,000

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📌 Executive Assistant (Vancouver)
🏢 Onni Group of Companies
📍 Vancouver