Operational Services Secretary (part-time)

Job No: CITYPR1243

Location: Powell River, BC

Closing Date: 31 Aug 2026 PDT

OPEN DATE: August 19, 2026

CLOSING DATE: 4 pm Monday, August 31, 2026

DEPARTMENT: Infrastructure Services

DIVISION: Operational Services

SECTION: N/A

REPORTS TO: Manager of Operational Services and Manager of Transportation

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About The Organization

Come live, work and play in paradise! Located along the Sunshine Coast of British Columbia, Powell River is a contemporary hub that balances abundant, natural beauty and a surplus of adventures with growing industry sectors in technology, retail, and tourism. Located just a 90-minute ferry away from Vancouver Island, within the traditional territory of the Tla'amin Nation, Powell River offers a mix of urban and rural living in a temperate climate.

It’s known for an unparalleled outdoor lifestyle, a vibrant arts community, and four seasons of recreational adventures to explore.

Job Summary The Operational Services Secretary provides efficient administrative and clerical and support to the Operations and Transportation divisions and serves as a primary point of contact for the public.

Responsibilities include preparing a variety of documents, filing documents in accordance with established records management processes, supporting routine procurement practices, and performing a variety of financial tasks related to operational activities. Performs related duties.

This is a front-line customer service role requiring sound judgement, excellent interpersonal and communication skills, and the ability to interact professionally with the public, including during challenging interactions.

Required Qualifications

Education and Training

High School (Grade 12). Valid B.C. Class 5 Driver’s License. W.H.M.I.S. Certificate. Minimum of six (6) months of accredited training in office administration, business administration, computer applications or a related field relevant to administrative support.

Experience

One (1) year of related administrative or clerical experience.

Knowledge, Skills And Abilities

Working knowledge of administrative office procedures, records management practices and customer service standards in a municipal or operational service environment. Ability to prepare accurate correspondence, reports, forms, agreements, purchase orders, agendas, minutes and related documents. Demonstrated skill in using computerized systems, office technology and databases to maintain records and support daily operations.

Ability to coordinate service requests, calls for service, travel arrangements, training documentation and routine divisional workflows. Communicates clearly and respectfully with the public, contractors, staff and internal departments. Demonstrates sound judgment when providing information and handling routine enquiries.

Working knowledge of city utilities, roads, harbours, airport, transit and other divisional functions. Strong communication skills support coordination and demonstrated commitment to service excellence.



Ability to work within, and contribute to, a high-functioning team environment.

Flexible and adaptable to the changing needs of this position. Ability to learn and apply changing systems, procedures and policy requirements, support service continuity and approach work and relationships in a culturally sensitive and inclusive manner.

Pay Rate

This is a union position with the current pay rate of $37.03 per hour as outlined in the Canadian Union of Public Employees Local 798 Collective Agreement.

Hours Of Work

8:00 am – 4:00 pm, Monday through Friday, up to 7 hours per day, up to 35 hours per week.

Full Here

Please note: This position is to provide extra capacity and to cover for absences such as sick and vacation relief. It requires availability for both short-notice and pre-scheduled work.

How To Apply

If you are interested in this position:

- Complete the questions contained in the application below. NOTE: CUPE members must use their correct seniority date. After completing the questions, click "Next".

- Attach a cover letter and a resume as separate PDF or Word documents. This is a mandatory requirement of the application process.
- Attach copies of degrees, diplomas, and certifications if applicable in one single PDF or Word document.
- IMPORTANT: Each applicant must use an email address unique to them.

We thank all applicants for their interest, however, we may choose to only acknowledge those applicants selected for interview. The City of Powell River is an equal opportunity employer.

Applicants may be required to participate in formal testing and interviews and to provide documentation to demonstrate and support their qualifications.

Apply Now

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Questions

- Are you eligible to work in Canada?
- Yes
- No

- Are you a current employee of the City of Powell River?

- Exempt Staff
- Paid on-call (Auxiliary) Firefighter
- IAFF Full Time
- CUPE Part Time
- CUPE Full Time
- Not already an employee

- If you are currently employed by the City of Powell River as a CUPE Local 798 member, please indicate your CORRECT CUPE seniority date in the format dd/mm/yyyy
- High School Grade 12 Diploma (Please attach a copy)

- Yes
- No

- Valid B.C. Class 5 Driver’s License (Please attach a copy)

- Yes
- No

- W.H.M.I.S. Certificate (Please attach a copy)

- Yes
- No

- Minimum of six (6) months of accredited training in office administration, business administration, computer applications or a related field relevant to administrative support (Please attach a copy)

- Yes and I possess the required certificate
- No, but I have related experience or training summarized below
- No

- One (1) year of related administrative or clerical experience

- Yes
- No

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📌 Operational Services Secretary (part-time) – Closes Monday, August 31, 2026 (Powell River)
🏢 City of Powell River BC
📍 Powell River