Girl Guides of Canada–Guides du Canada (GGC), a national membership-based organization, empowers every girl in Guiding to discover herself and be everything she wants to be. Our mission is to be a catalyst for girls empowering girls. Together, we’re building our vision of A better world, by girls.

Girl Guides of Canada is actively seeking a Coordinator, Outdoor Experiences

Hybrid working opportunity

Applicants must be based in GTA, Ontario

About This Opportunity

Reporting to the Team Lead, Outdoor Experiences, you will be responsible for supporting the delivery and continuous improvement of experiential learning opportunities for girls and youth through coordination, administration, information management, and partner support. The role works collaboratively with staff, volunteers, families, and external partners to ensure high-quality, protected, and engaging outdoor experiences while contributing to consistent processes, positive participant experiences, and ongoing organizational learning.

Position Specifics

Data Entry and Record Keeping

- Seasonal creation of registration forms and reports.
- Process all Outdoor Experience (OE) registrations, including Outdoor Experience Financial Assistance (OEFA), performing maintenance and following up with primary registrants as needed.
- Provide property booking data and financial reports to OE staff, and other departments as needed; provide data as requested in a clear, easy to understand manner.
- Update MetaLocator and Event Calendar data seasonally and as needed.
- OE Department Records Retention for Sharepoint folders.

Support to Staff, Volunteers and Parents

- Provide support, information and direction for volunteers and parents/guardians to secure and support OE registrations.
- Identify areas of concern with processes from own work or through interaction with volunteers and parents/guardians and works in partnership with the Outdoor Experiences Team Lead, or other staff as appropriate, to resolve.
- Creates and/or modifies OE webpages and documents, including Guide Post messaging, email templates, reports, and tracking sheets as directed.
- Prepare and compile pre-arrival handbooks,



rooming list and kitchen/medical forms or waivers as needed and share them with primary registrants for OE planned programs.
- Provide data to and support Engagement Volunteer through Responsible Guider selection process for OE planned programs.
- Provide role and expectation details to each Responsible Guider.
- Work with OE Team Lead to support initial connection, then liaise with facilities for OE planned weekends, providing data and forms/waivers when required.

Financial Administration

- Budget tracking for OE planned programs expenses.
- Code and pay expenses for Outdoor Experiences in the correct manner; follow-up with service providers for invoicing as needed.
- Complete OE reconciliation as requested by finance or OE Team Lead or ON/QC Regional Manager.
- Process Unit bank transfers for OE Registration payment.

Office Administration

- As the front-line face of the organization to volunteers and parents/guardians, ensure that a positive customer service relationship is always maintained.
- Respond to inquiries via phone and email maintaining established service standards.
- Create/update and submit required Safe Guide (SG) forms for planned programs, and preferred vendors and post to the appropriate webpage(s).
- Prepare SG SurveyMonkey Apply submissions for planned program weekends.
- Prepare, send and monitor OE feedback surveys.
- Work collaboratively with OE staff team and the greater Program & Impact team, seeking and providing support during peak times, vacations, or illness.

General:

- Ensure that all documentation is maintained under the privacy and confidentiality procedures of GGC and relevant legislation.
- Adhere to occupational health and safety practices.
- Participate in staff training program(s).
- Make recommendations for improving processes.
- Other duties as required.
- The duties within this can be amended from time to time.





The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.

Requirements:

- University Degree or College Diploma (business administration or accounting courses preferred)
- 2-3 years experience working in office administration with some experience in the areas of expense tracking, data management and analysis, and/or project management.
- Intermediate to advance skills using Microsoft Word, Excel, and Outlook
- Must be able to visit Liberty Village office 2-5 days a month at most.

Assets:

- Work experience in a non-profit or volunteer environment.
- Experience working with a diverse population of volunteers within the non-profit sector.
- French language skills/fluency (and any other language spoken in Canada).
- Previous experience with database software (iMIS) preferred.
- Voluntary sector experiences.

Hiring Range: $45,600-$53,820/Annual

Application Deadline: September 1, 2026

Submissions without a cover letter will not be considered. Please note that GGC accepts all genders for job applications.

GGC is committed to diversity, equity and inclusion. We value a recruitment and selection process that is inclusive and barrier-free, and we encourage applications from people who are racialized, Indigenous, people from the 2SLGBTQI+ community, people with disabilities and other equity seeking groups. GGC welcomes girls and women – cisgender and transgender – as well as non-binary people who are comfortable in spaces that focus on and are driven by the experience of girls.

Upon request, Girl Guides of Canada-Guides du Canada will make available accommodations during the recruitment process. Please note we do not require applicants to identify as a person with disability, or to disclose their disability, to request or access accommodation. Accommodation requests should be made in advance to People & Culture at [email protected].

We thank all candidates for their interest. Only those selected for an interview will be contacted.

📌 Outdoor Experiences Coordinator (Toronto)
🏢 Girl Guides of Canada
📍 Toronto