ABOUT US

Potentia Renewables Inc. (Potentia) is a Canadian, fully integrated developer, asset manager, and operator of renewable energy and energy storage facilities. Potentia manages over 1,500 MW of renewable energy assets across North America.

At Potentia, we’re not just a company; we’re visionaries in the renewable energy sector, dedicated to leading the way toward a sustainable future. Our journey, driven by a dynamic and entrepreneurial spirit, is guided by our unwavering commitment to excellence, passion, integrity and agility.

As leaders in renewable energy development, operations, and asset management, we are not only contributing to the present but also paving the way for a cleaner, more sustainable world for future generations.

Potentia is headquartered in Toronto, Ontario and wholly owned by Power Sustainable Capital Inc., an affiliate of Power Corporation of Canada.

POSITION

People & Culture Administrator

LOCATION

Toronto, Ontario (Hybrid)

REPORTING RELATIONSHIPS

As part of Potentia’s People & Culture team, this position reports to the Senior Manager, People & Culture and has no direct reports.

ACCOUNTABILITIES AND KEY FUNCTIONS The People & Culture Administrator handles the day-to-day operational work behind hiring, onboarding, payroll, and benefits for Potentia’s employees, and is responsible for completing this work accurately, on time, and to a consistent standard as the company grows.

The incumbent of the role is a People & Culture professional ready to take their career to the next step. They thrive on working within a fast-paced environment and are adaptable to change. They’re a team player with strong attention to detail and organizational skills, they have excellent communication skills and sound judgment with confidential information.

Role & Responsibilities:

Recruitment Coordination

- Post and manage job openings on various job boards;
- Schedule pre-screening calls and coordinate interviews for all open roles;
- Communicate with candidates throughout the hiring process for every open role;

Onboarding & Offboarding

- Coordinate IT setup, equipment, and system access so everything is ready before each new hire’s start date;
- Send welcome communications and manage shipping for welcome boxes;
- Support the Senior Manager with manager intake forms, onboarding check-ins,



and exit interviews;
- Complete offboarding checklists and coordinate the return of company assets and closure of system access with IT and Finance;
- Complete offboarding documentation and process benefit changes for departing employees;

Payroll & Benefits Administration

- Prepare payroll input forms and support each pay cycle, including timekeeping;
- Ensure taxable benefits, retroactive pay, bonus pay, salary adjustments, and RRSP contributions are processed accurately and on time every cycle;
- Administer benefit enrollments and terminations and communicate benefit changes to employees;
- Support monthly benefit contribution reconciliation and benefit invoice administration;

HRIS, Directory & Systems Administration

- Keep ADP Workforce Now employee records accurate and current, and maintain the org chart, seating chart, and staff directory;
- Update and maintain HR content on Jostle, including the organization chart;
- Maintain phone and account administration, and submit and track IT tickets for onboarding, offboarding, and employee support requests;

Employee Support

- Document employee relations matters for the Senior Manager’s review;
- Prepare HR letters, employment confirmations, and other standard documents from approved templates;
- Plan and run employee experience programs — events, recognition, and milestones — as directed by the Senior Manager;

Committee, Compliance & Records Support

- Schedule meetings, send communications, and track action items for the EDI, social, and health & safety committees on behalf of People & Culture;
- Keep confidential HR files organized and audit-ready at all times, following Potentia’s documentation and confidentiality standards;

Process Ownership & Continuous Improvement

- Maintain and update People & Culture SOPs, checklists, and templates as the team grows;
- Flag process gaps and improvement opportunities proactively, without waiting to be asked;




- Support updates to Potentia’s HR policy manual and employee handbook, as directed by the Senior Manager;
- Act as Division Administrator in NetSuite for all People & Culture vendors;
- Help train new employees on People & Culture processes;

General

- Support credit card and expense report administration as assigned;
- Other administrative tasks as required from time to time.

KNOWLEDGE, SKILLS & ABILITIES

- Post-secondary diploma or degree in Human Resources, Business Administration, or a related field;
- Experience with ADP Workforce Now or a comparable HRIS is considered an asset;
- Working knowledge of payroll and benefits administration processes;
- Strong proficiency in Microsoft Excel and other Microsoft Office applications;
- Excellent organizational skills and strong attention to detail;
- Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment;
- Strong written and verbal communication skills;
- Sound judgment and discretion when handling confidential information;
- Experience with LinkedIn Learning/Recruiter, Indeed, WaterlooWorks is considered an asset.

MINIMUM QUALIFICATIONS

- Minimum of 1–3 years of experience in a People & Culture, human resources, or administrative coordination role.

COMPENSATION

- Base salary range: $60,000 to $70,000 CAD, commensurate with experience.
- Compensation will vary depending on experience and qualifications.

BENEFITS

- Extended health and dental benefits.
- RRSP matching program.
- Paid parental leave.
- Professional development support.

DIVERSITY & INCLUSION Potentia Renewables is an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds and encourage candidates from underrepresented communities to apply.

AI IN OUR HIRING PROCESS

As part of our commitment to an effective and fair recruitment process, Potentia may use artificial intelligence (AI) tools to help screen and assess applications. These tools support our team’s decision-making, and all final hiring decisions are made by people.

DEADLINE

Applications will be accepted until a qualified talent pool is compiled.

HOW TO APPLY

Please apply on the Potentia Career Centre .

📌 People & Culture Administrator (Toronto)
🏢 Potentia Renewables
📍 Toronto