Job Summary

We are seeking a proactive and highly organized Personal Assistant to provide comprehensive support to our executive team. This energetic role involves managing schedules, coordinating communications, handling administrative tasks, and ensuring the smooth operation of daily activities. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a positive attitude, all while maintaining a high level of professionalism and confidentiality.

Join us to be an integral part of a vibrant team that values efficiency, initiative, and excellent customer service.

Duties

- Manage and maintain executive calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
- Handle incoming calls with professionalism and courtesy, utilizing multi-line phone systems and phone etiquette to prioritize and direct inquiries appropriately.
- Prepare, proofread, and edit correspondence, reports, and presentations to ensure accuracy and clarity.
- Perform data entry and bookkeeping tasks using QuickBooks and Microsoft Office applications to support financial record-keeping.
- Organize files, documents, and records through effective filing systems—both digital (Google Workspace) and physical—to ensure easy retrieval.




- Assist with front desk duties including greeting visitors, managing office supplies, and supporting overall office operations with clerical experience.
- Coordinate document signing processes via DocuSign or similar platforms while ensuring all paperwork is completed accurately and promptly.

Requirements

- Proven clerical or administrative experience in an office environment with robust organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with QuickBooks for bookkeeping and financial management tasks.
- Excellent typing skills with high accuracy for data entry and document preparation.
- Strong customer service skills combined with professional phone etiquette across multi-line phone systems.
- Ability to multitask effectively while maintaining attention to detail in fast-paced settings.
- Familiarity with office equipment such as fax machines, scanners, printers, and front desk operations.
- Knowledge of proofreading techniques to ensure error-free documents before submission or distribution.

Join us in a role that offers the opportunity to develop your administrative expertise while supporting a dynamic team committed to excellence! Pay: From $23.00 per hour

Work Location: In person

📌 Personal Assistant (Woodbridge)
🏢 Popeyes Louisiana Kitchen, Woodstock
📍 Woodbridge