Agilec is a leading provider in the Employment Services sector throughout Ontario. Our customers are at the centre of all we do, and our teams are passionate about the positive impacts they make on people’s lives. We are guided by our values and all team members are encouraged and supported to develop their potential.

Role Summary

The Project Administrator (PA) is responsible for many duties surrounding Integrated Employment Services project and location management. The PA plays a key role in coordinating project activities, maintaining and updating project plans/schedules, managing assignments, financial expenditures, reporting, audits, office management, etc. The PA ensures accurate administration and timely resolution of issues in one or more locations while meeting or exceeding contractual requirements.

The purpose of this job posting is to fill a vacancy. We currently do not use AI in our hiring process.

Work Location: This position may be based at any Agilec office location.

Education

- Completed post-secondary education in Business Administration from a recognized Canadian Institute or its equivalent

Experience

- Minimum three years related project or program administration experience
- Extensive experience delivering excellent customer service
- Ability to work collaboratively with all organizational services departments
- Demonstrated advanced computer skills, working within Microsoft O365, creating databases, networks, applications, hardware, and office equipment
- Experience in data gathering, analysis, and reporting
- Experience developing, implementing, and operationalizing project budgets
- Experience in Project Management an asset

Responsibilities:
- Coordinate and schedule team activities (to include team scheduling, team meetings, absence coverage, candidate/employer meetings, community partner meetings, audits/quality schedule, Health & Safety schedule, etc.)
- Compile,



analyze and prepare performance data for submission to the Program Manager on a weekly/monthly basis
- Compile and analyze information from a variety of sources to assist in the preparation of reports
- Overall office management (to include maintenance, cleaning, supplies, equipment, alarm system, and liaising with landlord as appropriate)
- Plan and organize the activities and procedures of the office (to include taking minutes in meetings, creating team action plans with SMART goals and monitoring for timeliness/completion, etc.)
- Organize and maintain all property records, financial records, warranties, and rental agreements
- Monitor budgeted hours vs hours worked and generate reports weekly to the Program Manager
- Support Program Manager overseeing and implementing all aspects of the project budget (monthly, quarterly, annually), as forecasted
- Support local new hire orientation and liaise with employees on inquiries regarding general employment practices
- Ensure document control is being performed in accordance with business need, confidentiality requirements, and project-specific procedures
- Participate in setup and maintenance of project drives, SharePoint, etc.
- Tracking and reporting of all project statistics and information to Program Manager

Required Skills:
- Advanced user of Microsoft Office (Excel, Word, Outlook)
- Professional and friendly communication style (telephone, email, virtual, and in person)
- Proficiency in a multi-task and multi-need environment
- Strong administrative and organizational skills




- Able to follow through and meet deadlines on projects and required daily tasks
- Able to assimilate and interpret information quickly
- Proactive with the ability to work independently in self-directed team(s)
- Strong attention to detail and high level of accuracy
- Good written and verbal communication skills
- Ability to maintain confidentiality and deal with sensitive information in an effective manner
- French language is an asset and requirement in regions designated bilingual

Knowledge:
- Contract/budget/project/office management
- Organization of a multi-faceted project connected to other services in the community
- Working collaboratively to support a team to deliver on project outcomes
- Team dynamics
- Use of office equipment and systems
- Financial and budget acumen
- Understanding of Quality Assurance and Performance Excellence
- General knowledge of Health and Safety legislation and regulations

We offer our team members attractive compensation, employee and group perks, training and career development opportunities, and value-added perks*

*Eligibility to receive some benefits may vary according to employment status

At Agilec, we respect and uphold the dignity of everyone we work with. As representatives in the communities we serve, we believe that diversity in our teams makes us stronger. We actively work to attract, develop, and retain employees from diverse backgrounds. Richness in the experiences and opinions of others helps us to provide relevant and inclusive services.

Agilec welcomes and encourages applications from diverse and equity-deserving backgrounds. We are committed to providing an accessible, barrier-free recruitment and selection process. When contacted for an employment opportunity, please advise us if you require accommodation in any part of the selection process.

Working Hours: Monday to Friday, 8:30am to 4:30pm, 40 hours per week

📌 Project Administrator (Burk's Falls)
🏢 AGILEC
📍 Burk's Falls