Position Summary

We are seeking a detail-oriented and organized Project Administrator to support our project management team. The successful candidate will play a key role in coordinating project documentation, tracking progress, and ensuring efficient communication across teams.

Key Responsibilities

- Provide administrative support to Project Managers and site teams
- Maintain and organize project documentation, including contracts, drawings, permits, and correspondence
- Assist with project scheduling, tracking milestones, and updating project timelines
- Coordinate meetings, prepare agendas, and record meeting minutes
- Process purchase orders, invoices, and subcontractor documentation
- Track and manage project budgets, expenses, and cost reports
- Prepare, process, and track invoices, purchase orders, and change orders
- Apply accounting knowledge to support accounts payable/receivable processes related to projects
- Liaise with clients, subcontractors, and suppliers to ensure timely communication
- Coordinate and compile project close-out documentation, including warranties, manuals, final reports, and required compliance records
- Assist with compliance documentation, including health & safety records and regulatory requirements




- Ensure document control procedures are followed and up to date

Qualifications

- Diploma or degree in Business Administration, Construction Management, or a related field
- 2+ years of experience in a project administration role, preferably in construction
- Strong working knowledge of accounting principles including accounts payable and/or accounts receivable
- Experience with job costing, budgeting, and financial reporting is an asset
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with project management or document control software is an asset
- Ability to manage multiple priorities in a fast-paced environment

Compensation & Advantages:

- Competitive salary based on experience
- Health and dental benefits
- Opportunities for advancement within a growing company

How to Apply: Interested candidates are invited to submit their resume and cover letter to [email protected] with the subject line: Project Administrator – Lakeside Contracting Company Limited.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

📌 Project Administrator (Mississauga)
🏢 Lakeside Contracting Company
📍 Mississauga