Job Overview

We are seeking a proactive, organized, and detail-oriented Real Estate Administrator & Marketing Coordinator to join our growing real estate team.

This role is ideal for someone who is highly organized, comfortable with technology, and enjoys working in a fast-paced environment. You will play an important role in supporting the day-to-day operations of the team, coordinating property listings, managing marketing initiatives, assisting with social media and video content, and helping ensure our clients receive a professional and seamless experience.

The ideal candidate is someone who can take initiative, manage multiple priorities, and help keep both the administrative and marketing sides of our real estate business organized and running efficiently.

Key ResponsibilitiesReal Estate Administration & Listing Coordination

- Coordinate and assist with the setup of new property listings from preparation through launch.
- Enter, update, and maintain property listing information accurately across MLS and other real estate platforms.
- Coordinate listing materials, including property photos, videos, feature sheets, floor plans, virtual tours, signage, and other marketing assets.
- Upload and organize listing photos, documents, and property information.
- Ensure listing information, marketing materials, and property details are accurate and consistent.
- Assist with scheduling photography, videography, staging, property showings, inspections, appointments, and other listing-related services.
- Maintain organized digital files for listings, transactions, clients, contracts, and correspondence.
- Assist agents with administrative tasks throughout the buying, selling, and leasing process.
- Maintain client databases and ensure records are accurate and up to date.

Social Media & Marketing
- Assist with the management of the team's social media accounts and content calendar.
- Create, schedule, and publish content across platforms such as Instagram, Facebook, YouTube, and other relevant channels.
- Develop social media content for new listings, sold properties, open houses, market updates, client success stories, and other real estate-related topics.
- Assist with creating graphics, social media posts, stories, reels, and other digital marketing materials.




- Help maintain consistent branding across social media, email marketing, listing materials, and other client-facing communications.
- Assist with marketing campaigns, client outreach initiatives, events, and special projects.

Video Editing & Content Creation
- Edit short-form and long-form video content for property listings, social media, and marketing campaigns.
- Create and edit Instagram Reels, YouTube Shorts, property tours, agent videos, and other promotional content.
- Add captions, transitions, music, branding, and other elements to produce polished and professional videos.
- Organize and maintain photo and video files for future marketing use.
- Repurpose existing video content into shorter clips suitable for different social media platforms.

Email Marketing & Templates
- Create and maintain professional email templates for client communication, lead follow-up, listing announcements, open houses, market updates, and other campaigns.
- Assist with preparing and distributing email marketing campaigns.
- Maintain organized email contact lists and databases.
- Proofread emails and marketing materials to ensure accuracy, consistency, and professionalism.
- Help develop reusable templates and systems that improve the efficiency of client communication.

General Administrative Support
- Manage incoming calls and emails professionally and assist with general client inquiries.
- Coordinate calendars, appointments, meetings, and property-related schedules.
- Perform accurate data entry using Microsoft Office, Google Workspace, CRM systems, and other real estate software.
- Prepare, proofread, edit, and format documents, correspondence, presentations, and marketing materials.
- Maintain organized digital and physical filing systems while respecting client confidentiality.
- Assist with bookkeeping-related administrative tasks,



including organizing invoices, receipts, expenses, and payments.
- Maintain office supplies and assist with general office organization.
- Support the team with additional administrative and marketing projects as required.

Qualifications & Experience
- Previous administrative experience is preferred; real estate experience is considered a strong asset.
- Strong organizational and time-management skills with excellent attention to detail.
- Ability to manage multiple projects and deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Qualified and friendly when communicating with clients, agents, vendors, and other professionals.
- Proficiency with Microsoft Office and Google Workspace.
- Experience with CRM systems, real estate software, or MLS platforms is an asset.
- Experience with social media management and content creation.
- Experience with graphic design platforms such as Canva is an asset.
- Experience with video editing software such as CapCut, Adobe Premiere Pro, Final Cut Pro, DaVinci Resolve, or similar programs is an asset.
- Familiarity with email marketing platforms and creating reusable email templates is preferred.
- Basic bookkeeping or QuickBooks experience is an asset.
- Comfortable learning new software, technology, and AI-powered productivity tools.
- Ability to work independently, take initiative, and identify tasks that need to be completed without constant supervision.

What We're Looking For We are looking for someone who is more than simply an administrator. The right candidate will become an important part of our real estate business and help us improve the way we manage listings, communicate with clients, market properties, and grow our brand.

You should be someone who is organized, dependable, creative, resourceful, and comfortable taking ownership of your responsibilities. We value someone who brings ideas to the table, looks for ways to improve our systems, and takes pride in producing professional work.

If you enjoy real estate, marketing, social media, technology, and helping a busy team stay organized, we would love to hear from you.

Pay: $18.00-$21.00 per hour

Work Location: In person

📌 Real Estate Administrator (Markham)
🏢 Royal LePage Signature Realty
📍 Markham