About Fraser Academy Fraser Academy (FA) is a premier independent school in Kitsilano, Vancouver, BC, dedicated to serving students in Gr. 1-12 with dyslexia and language-based learning differences. Mainstream education under-serves roughly 20% of the student population. We bridge that gap. Using research-based, learner-centric methods, we transform potential into 21st-century strengths, setting our students up for happy, successful, and independent lives. Discover more at www.fraseracademy.ca

Position Summary The Executive Assistant to Head of School is responsible for providing professional administrative support to the Head of School and other members of the Senior Leadership Team (SLT) and ensuring the office operates efficiently. In addition to executive support, this role plays a key role in daily office operations by answering incoming calls, assisting front-office reception and serving as a First Aid Attendant to provide medical care and comfort to students as needed.

Responsibilities

Act as an all-around gatekeeper and help to strategically manage, and support, the Head of School’s time with respect to priorities, goals, and objectives

Keep the Head of School’s calendar up-to-date, including adding events, rescheduling appointments and providing daily updates/briefings as needed

Serve as a First Aid Attendant to provide care to students for minor injuries or illness, maintain basic medical logs, and contact parents when necessary

Answer incoming phone calls at reception, assist callers, and direct inquiries to the appropriate team members





Draft and proofread delegated communications and documents

Assist with speech writing and presentations for Head of School speaking engagements

Take minutes of meetings, and follow up on action items

Liaise with internal and external stakeholders, such as parents, staff and students, and greets/directs visitors, etc.

Plan, organize and execute Head of School and SLT lead events

Provide administrative support to members of the Senior Leadership Team

Organizing events and catering, as well as the set up and clean up (Leadership team meetings, Board meetings, Trainings, Pro-D Days, Grandparents’ Day, Open House etc.)

Liaising with Deputy Head of School on office closures and hours

Opening of building and making necessary arrangements for school opening, as required

Liaising with the PAC (FAPC) to organize events such as grade events, staff appreciation, fundraising events and their meetings

Composing weekly informal internal communication informing staff of all announcements, upcoming event details, policy changes etc.

Coordinating with Finance and Admission Depts. to organise finance documents for a Bursary committee

Distributing external communication such as,



letters via mail merge

Back up role for daily student attendance

Additional responsibilities as they arise within a busy and diverse administration team.

Core Competencies & Skills

Excellent verbal and written communication skills

Professional, proactive, and service-driven approach

High degree of tact, diplomacy, discretion & confidentiality; solid judgment & proven ability to manage information flow in a timely and accurate manner

Highly organized, excellent time management, detail-oriented and able to shift from task to task easily

Excellent interpersonal skills, with a calm, efficient and welcoming demeanor

Has the ability to be self-directed, as well as a team player and work collaboratively

Experience using Student Information Systems (such as Blackbaud) an asset

A high level of proficiency in working within Google Drive and Microsoft Office applications

Requirements - Ideal Candidate

Bachelor’s Degree in relevant field: Business Administration, Education, Communications, or formal education and training in Administration/Executive Assistant.

2+ years experience in Administration and/or Executive Assistant (work at a non-profit/charity, including a school or post-secondary, will be considered an asset).

We are committed to building a diverse and inclusive workforce by encouraging applications from all qualified job seekers, including those from traditionally underrepresented communities.

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📌 Executive Assistant to the Head of School (Winnipeg)
🏢 Fraser Academy
📍 Winnipeg