Company Description Schneider Ruggiero Spencer Milburn LLP is a Toronto-based law firm focused on delivering practical, high-quality legal services to clients across a range of practice areas. The firm is committed to professionalism, integrity, and strong client relationships, offering support to individuals, businesses, and organizations. Team members work in a collaborative environment where legal staff and assistants partner closely with lawyers to advance client matters efficiently.

The firm values attention to detail, reliability, and discretion, and provides opportunities to grow skills within a busy, skilled office setting.

Real Estate Legal Assistant

Location: Concord, Ontario

Position Overview

We are seeking a detail-oriented and motivated Real Estate Legal Assistant to join our team in Concord, Ontario. The ideal candidate will have 2–3 years of real estate experience and the ability to manage files with a degree of independence while supporting two associates in a dynamic legal environment.

Key Responsibilities

- Assist with a range of real estate transactions, including purchase, sale and commercial financing transactions
- Open new client files and process retainer deposits
- Prepare draft clearance letters and general correspondence for solicitor review
- Schedule meetings and manage calendars, including tracking and diarizing critical transaction deadlines, including:




- Requisition dates
- Conditional period expiry dates
- Closing dates
- Use Teraview, Soluno, NetDocuments and proficient in Microsoft Word and Excel
- Maintain organized and accurate file management systems
- Assist with docketing, billing and follow-up and basic accounting functions
- Prepare final reporting documentation for purchase, sale and commercial financing transactions
- Provide administrative and legal support to two associates

Qualifications & Experience

- 2–3 years’ experience in real estate law
- Proficient in Microsoft Word and Excel
- Working knowledge of Teraview, Soluno, NetDocuments and Lawyer Done Deal
- Ability to manage files with some independence and escalate when necessary
- Experience drafting Statement of Adjustments and legal correspondence
- Commitment to continuous professional development in legal technology and AI-enabled workplace tools

Skills & Competencies

- Strong organizational and time-management skills
- Excellent attention to detail
- Ability to prioritize tasks and meet deadlines
- Strong written and verbal communication skills
- Team-oriented with a proactive and professional approach

What We Offer

- Competitive compensation based on experience
- Supportive and collaborative team setting
- Opportunity to grow and develop within a real estate practice

📌 Real Estate Legal Assistant (Toronto)
🏢 Schneider Ruggiero Spencer Milburn
📍 Toronto