Role Overview The Assistant Controller will support the Corporate Accounting and Regional Controller teams by helping connect local entity accounting activity to the corporate close, reporting, audit, and review process. The role is intended to provide hands on accounting support across multiple local business units while helping improve consistency, accuracy, documentation, and accountability in recurring close and reconciliation processes.

This position will be involved in monthly trial balance uploads, local entity reconciliation follow up, local close support, audit support, inventory count coordination, training of local DBA accounting teams, ERP support, system implementation support, and periodic site visits. The ideal candidate is organized, detail oriented, comfortable working across multiple entities, and able to communicate effectively with both corporate and local accounting teams.

Key Responsibilities

1. Monthly Trial Balance Uploads

Convert local entity trial balances into the required NetSuite upload templates, review files for completeness and mapping accuracy, and support the monthly upload process into NetSuite. This includes maintaining source files, upload templates, mapping support, and clear documentation of any issues identified during the process.

2. Local Entity Reconciliation Follow Up

Work with local accounting teams to confirm that required monthly reconciliations are completed accurately and on time. The role will monitor key areas including bank reconciliations, accounts receivable, inventory, accounts payable, debt, accrued expenses, and other balance sheet accounts. Open items should be tracked, followed up on, and escalated when they are incomplete, late, or unsupported.

3. Monthly Close Support

Assist local business units with recurring monthly close tasks, including questions related to deadlines, support requirements, account mapping, close submissions, and corporate reporting expectations. The Assistant Controller will help the Regional Controllers review close submissions, identify missing items, and support local teams in resolving close related issues.

4. Audit and Review Support

Support annual audit, quarterly review, and other external reporting requests by gathering documents, coordinating responses, delegating requests to the appropriate local or corporate contacts, and tracking items through completion. The role should help ensure that support is organized, complete,



and provided on a timely basis.

5. Inventory Count Coordination and Observation

Coordinate with local business units on physical inventory count schedules, count procedures, required documentation, and follow up items. The role may assist with inventory count observation, review count support for completeness, help reconcile count results to accounting records, and identify issues that require Regional Controller or Corporate Accounting review.

6. Local DBA Training and Accounting Support

Provide training and ongoing support to local DBA accounting teams on accounting expectations, close procedures, reconciliation requirements, ERP usage, support documentation, and ad hoc accounting questions. This role should help local teams understand what is required, how to complete recurring tasks, and when questions or issues need to be escalated.

7. System Implementation Support

Assist with system implementation and process transition activities as needed. Responsibilities may include supporting data preparation, trial balance mapping, ERP template review, user questions, testing support, issue tracking, and coordination between local teams, Regional Controllers, Corporate Accounting, and implementation resources.

8. Regional Controller Team Support

Work directly with the Regional Controllers to track open items across assigned entities, support recurring close and audit follow up, identify process gaps, and help standardize expectations across local business units. The position should help reduce friction between the corporate accounting function and local accounting teams by improving communication, documentation, and follow through.

9. Site Visits and Local Process Support

Participate in limited site visits to better understand local accounting processes, inventory procedures, ERP usage, business operations, and support needs. Site visits should be used to document local processes, identify control or process improvement opportunities, and assist local teams with implementing corporate accounting requirements.

10.



Ad Hoc Accounting and Process Improvement Projects

Assist with ad hoc accounting requests, account research, variance analysis, process documentation, and special projects as assigned. The role should maintain a practical, service oriented approach while helping the organization improve the quality and consistency of accounting support across entities.

Required Qualifications

Accounting background.

Bachelor degree in Accounting, Finance, or a related field.

Relevant experience.

3 plus years of accounting, audit, monthly close, or corporate accounting experience.

Technical foundation.

Strong understanding of trial balances, journal entries, balance sheet reconciliations, account mapping, and monthly close processes.

Systems capability.

Experience working with ERP systems and strong Excel skills. NetSuite experience is preferred.

Execution skills.

Ability to manage multiple entities, deadlines, requests, and follow up items in a timely and organized manner.

Communication skills.

Ability to work professionally with corporate accounting, Regional Controllers, local accounting teams, business unit leaders, and external auditors.

Preferred Qualifications



CPA or CPA track.

CPA, CPA candidate, or equivalent technical accounting development is preferred but not required.

Public accounting exposure.

Experience supporting audits, reviews, or external auditor requests is preferred.

Multi entity experience.

Experience working in a decentralized or multi entity setting is preferred.

Implementation experience.

Experience with ERP implementations, acquisitions, integrations, or accounting process standardization is a plus.

Key Attributes The successful candidate should be detail oriented, organized, responsive, and comfortable working with large volumes of accounting data. The role requires consistent follow up, practical problem solving, professional communication, and the ability to work across corporate and local teams. The candidate should have a strong sense of ownership and a process improvement mindset.

1. Travel Requirements

Limited travel may be required for periodic site visits, inventory count observation, local process support, training, and system implementation support. Travel is expected to be based on business needs and coordinated with the Regional Controller and Corporate Accounting teams.

📌 Regional Controller Canada (Vancouver)
🏢 GrubMarket
📍 Vancouver