Duties and Responsibilities

Reception and Telephone Calls: Answer incoming calls, direct them to the appropriate person, and provide professional and courteous service. Contract Processing: Process sales contracts and related administrative documentation and ensure proper follow-up on all files. Sales File Management: Review sales files to ensure they are complete and accurate before processing and perform any necessary follow-ups. Preparation of Delivery Documents: Prepare, review, and organize all required documentation prior to the customer taking possession of the vehicle, ensuring that each file is complete and ready for delivery. Document Signing at Delivery: Meet with customers when they take possession of their vehicle, review the required documents with them, obtain all necessary signatures, and ensure that all documentation is properly completed and signed. Delivery Coordination: Work closely with the appropriate departments to ensure that all documentation and administrative requirements are completed and ready for the scheduled vehicle delivery. Sales Department Support: Assist the sales team with various administrative duties and contribute to the smooth processing of vehicle transactions and deliveries. Accounts Payable: Process and monitor accounts payable, review invoices, prepare payments, and ensure the accuracy of accounting information. Vendor Follow-Up: Communicate with vendors as required and ensure proper management of payment deadlines. Accounting Support: Work closely with the Accounting Department and perform various administrative and accounting-related duties. Data Entry: Enter and update information accurately in the dealership’s various systems.



Document Management: Prepare, file, and archive documents related to sales, deliveries, and other transactions. Interdepartmental Collaboration: Communicate with team members across different departments to ensure effective file management and a smooth delivery experience for customers. Administrative Duties: Perform various other administrative duties as required by the dealership. Required Skills and Qualifications

Organizational Skills: Be organized, methodical, and capable of managing multiple files and priorities simultaneously. Attention to Detail: Demonstrate a high level of accuracy and attention to detail, particularly when preparing and reviewing sales and delivery documents. Versatility: Be comfortable handling a variety of responsibilities and working with multiple departments. Customer Service: Maintain a professional and courteous attitude and be committed to providing an excellent customer experience, particularly when customers take possession of their vehicles. Customer Communication: Be comfortable meeting with customers, clearly explaining the documents they are required to sign, and answering questions during the administrative completion of the vehicle delivery. Teamwork: Enjoy working collaboratively with the Sales, Accounting, and Management teams. Independence: Be able to organize your workload, manage priorities, and complete required follow-ups independently. Experience: Previous experience in administration, accounting, or the automotive industry is considered an asset. Bilingualism: Proficiency in both English and French would be considered an asset in order to serve our diverse clientele.

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📌 Sales Administrator & Delivery Coordinator – Dual Role (Winnipeg)
🏢 Granbygm
📍 Winnipeg